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FI
Florida Institute of Technology
Pilot Administrative Services Specialist
Career Insights for Human Resources Administrative Assistant
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What they do
A Human Resources Administrative Assistant supports an organization or company's HR department by performing personnel-related administrative tasks. Maintains HR records by entering new hires, transfers, terminations, employee changes, salary increases. Assists employees with benefit information and new employee setup. Schedules and tracks weekly overtime and internal staff events.
$46,090 / year median in Florida
+0% projected growth
Job Description
Job Description Help for Job Description. Opens a new window. Administration of all pilot trainee activities.
Responsibilities Include:
- Registration/Enrollment/Course Management including ETA, Electronic Records, and PAS Database
- FITA Liaison with Registrar and COA Faculty and Staff
- Provide Add/Drop Registration Forms
- Verify Banner Registrations
- Print Check-in Forms for New, Returning and/or Incomplete Trainees
- Collect and Verify Documents
- Arrange fingerprinting appointments
- Enter/Complete/Change Course in ETA
- Ground all COA Trainees at semester start
- Check-in and unground Trainees as needed
- Collect and Post Knowledge Test Results in ETA
- Process Grade Sheets
- Provide Progress Reports as required
- Close out upon completion
- Retail Trainees
- Process Registration Forms
- Collect and Verify Documents
- Enter in PAS Database
- Enter in TFBO (if necessary)
- Enter/Complete/Change Course in ETA
- Arrange fingerprinting appointments
- Arrange transportation and FL Tech services for trainees
- Collect and Post Knowledge Test Results in ETA
- Close out upon completion
- International Contract Trainees
- Reprint and update International Trainee Resource Guide as needed
- Provide TSA Application Assistance
- Assist with Medical Exams as needed
- Assist with Check-in and Orientation
- Verify and scan
Documents:
Passport, Visa, I-20- Verify TSA o Take Photos for
TSA - PPL/IRA/MEL
- Arrange fingerprinting appointments
- Provide Administrative Support as required (i.e. Enrollment Letters for driver licenses, family visits, etc.)
- Collect and process grade sheets for J-1 Trainees
- Enroll M-1 Students in Banner
- Collect Passport Data
- Provide I-20 Application and Information
- Verify Financial Documentation
- Issue I-20s
- Register Trainees in SEVIS upon arrival
- Prepare and coordinate Induction Schedule and Check-In
- Maintain M-1 Spreadsheet and Records
- Coordinate English Testing for students
- FAA
- Get signed Part 141 Enrollment Certificate for each course
- Verify FAA Medical Certificates
- Assist IACRA School Administrator with applications as requested
- End-of-Course
- Collect End-of-Course Paperwork from IPs
- Prepare Check-ride Folders
- Knowledge Test Originals
- Verify documentation
- Print Checkride Checklist
- Prepare and print Part 141 Graduation Certificate
- Include Part 141 Ground Training Log
- SEVP
- Maintain DSO Status o Keep abreast of current SEVP Regulations
- Advise International Students on Immigration Matters
- Assist with I-20 Extensions
- Process Requests for Evidence from DHS
- Process I-20 Requests for Travel
- Periodically review SEVIS Alerts
- Keep SEVIS updated with FITA Trainees
- Assist with Standardization for instructors
- Assist with TSA Audit
- Gather, track and verify that required trainee documents are in order
- Periodically review and update TSA compliance for all trainees
- Ensure TSA records are maintained for inspection
Secondary Roles & Responsibilities:
- Additional duties as assigned
Requirements Include:
- Bachelor's Degree or equivalent experience
- Must be knowledgeable of operations and flight training programs
- Must be self-motivated and accountable
- MS Office, emphasis on Excel
- FAA Airman Certification Representative
- SEVP Designated School Official
- IACRA School Administrator
- TSA Agent
- Superior customer Service Skills
- Must speak, read, and understand English
- Superior attention to detail
- Accuracy
Multi-tasking Desired Experience:
- Excellent customer service and organizational skills
- Strong interpersonal and communication skills
- Proven results-oriented and self-motivated work style Equal Opportunity Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs.