Job Title:

HR Admin Location:

Tampa, FL Job Type:

Full-time, Contract (12 Months) Schedule /

Shift:

8:00 AM - 5:00 PM EST Job Summary We are seeking a detail-oriented and tech-savvy HR Admin to serve as a primary point of contact for our Human Resources team. This role covers front-desk reception, phone switchboard management, filing, employee orientation, onboarding, I-9, and E-Verify processes. The ideal candidate will have prior HR coordination and recruiting support experience, familiarity with wage garnishments, and strong handling of confidential documents. Experience with ADP Workforce and Laserfiche is a major plus!

Essential Job Functions Primary Point of Contact:

Serves as the first point of contact for the Human Resources office.

Administrative Support:

Performs specialized administrative duties to support overall HR operations and administrative functions for the Chief Administrative Officer.

Purchasing & Financial Support:

Responds to purchasing requirements by researching items, obtaining price quotes, entering system data, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage.

Policy & Inquiry Resolution:

Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration; explains policies and procedures, answers questions, and independently resolves issues.

HR & Recruitment Support:

Provides cross-functional support to HR team members, including recruiting coordination, staff recruiting processes, and conducting employee surveys.

Onboarding & Verification:

Coordinates New Employee Orientation, onboarding, I-9, and E-Verify processing.

Communications & Web Content:

Composes and prepares correspondence, memos, forms, and reports using standard word processing and spreadsheet tools; prepares presentation materials by editing content, adding graphic design elements, and creating web content.

Data & Reporting:

Performs basic statistical calculations on data for reports and presentations.

Event Coordination:

Participates in planning and coordinating internal/external events such as job fairs, benefits open enrollment, wellness fairs, and HART wellness initiatives.

Travel Coordination:

Arranges and coordinates travel schedules and travel reimbursements for staff. #apolis2027