Administrative Assistant - Human Resources

Waukee Community School District

Administration Office - Waukee, Iowa This job is also posted in TeachIowa, Iowa's Marketplace for education jobs, and Waukee Community School District

Job Details

Job ID:

5926373

Application Deadline:

Sep 27, 2026 4:00 PM (Central Standard Time)

Re-Posted:

Sep 15, 2026 5:00 AM (UTC)

Starting Date:

Immediately

Job Description

Position Criteria:

High school education or equivalent and/or specialized training or experience in administrative duties

Proficient in navigating web-based applications

Knowledge of school system structure, policies and procedures required (or ability to quickly acquire)

Position Responsibilities:

Assist with maintaining data integrity across multiple software platforms (Vector Solutions, Frontline, Visions, Applicant Tracking)

Takes ownership of multiple departmental spreadsheets & processes to include district background checks, volunteer, seniority, district cell phones, org chart, bldg contacts Assist HR Generalists in conducting bi-monthly orientations

Manage department purchase orders & purchase cards (create, verify, reconcile)

Send reminders to district staff for annual training, licensure, mandatory reporter, CPR, etc.

Enter leaves/changes into Frontline (absence management)

Act as district contact with school photo/badge vendor (Lifetouch)

Assist with reports including

BEDS, EEO

data, Applicant Tracking data, Birthday/Anniversary, Open Records Requests

Prepare for teacher lane changes by gathering and verifying relevant information

Oversee tuition reimbursement process for certified staff Answer phones and direct calls throughout HR Department

Support HR department with clerical needs (reserving rooms, scheduling meetings, prepare materials, mail, copies, etc)

Provides administrative support as needed to the HR team

Assist with coordinating HR related events including HR University, Retiree Reception, Years of Service Awards

Provides administrative support as needed to the HR team

Benefits included:

IPERS retirement account

Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost)

2 Personal Days

10 Sick days

15 Vacation days

Position Type:

Full-Time

Salary:

$21.82 Per Hour