AVP/CHRO.

Maintain a log of follow up activities and provide a weekly status report of such to the AVP. Coordinate all logistical aspects of meetings and events to ensure that all meetings and other events have appropriate agendas, meeting materials locations, supplies, audio-visual equipment, participants, and other needs met well in advance of such meetings. Order supplies as needed for events, meetings, day-to-day work for all HR staff. Prepare itineraries, agenda packets and travel arrangements for the AVP and other HR leaders as needed. Create and maintain travel folders from start to finish of event. Support the AVP in management of HR contracts and coordinates the request for proposal (RFP) process. Prepare and monitor the status and progress of various performance metrics and key deliverables established by the AVP to include, but not limited to, incoming requests for problem resolution, requests for HR data, departmental and/or team projects, timelines, staffing levels, cycle times, and other reporting as needed. Track and help drive accountability for completion of key deliverables and follow up on outstanding items. Develop and deliver executive-level reports, dashboards and presentations for the AVP and team leaders on a regular basis using Microsoft tools (i.e., Word, Excel, Power Point). Prioritize and independently respond to inquiries with a high degree of professionalism, confidentiality, discretion, and independent judgment in a timely manner. Provide guidance and assistance to department leadership, directors, managers and staff on behalf of the AVP as necessary. Prepares and edits executive communications to include memos, letters, meeting agendas, summary notes, reports, spreadsheets, charts, and presentations. Handle highly sensitive and confidential information with prudence and discretion. Manage physical and electronic reference system to provide historical accuracy and to promote collaboration with the HRLT and their team. Manage correspondence and communication (verbal, written, and e-mail), taking appropriate action when possible; clarify and organize required action on behalf of the CHRO. Coordinates the preparation and delivery of materials to executives and Board of Governors. Coordinates all other needs for HR including processing web time-entry (WTE), building and HR suite access, and managing the flow of information in support of remote personnel. Prepares and maintains HR departmental lists related to staff emergency contact information, computing and other university equipment, office/desk keys. Serves as a back-up for the building coordinator when needed. Supervises student interns in the execution of HR projects and tasks. Manages the day-to-day office functions including coordinating personnel actions and developing policies, procedures and business office processes to improve overall operational performance. Identify and recommend resolution of operational issues. Serve as liaison with internal and external contacts and represent the department as directed. Oversee and manage space planning and allocation. Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Screen/triage telephone calls and visitors of the AVP as needed. Other duties as assigned.

WORK CONTEXT

Job Reports to: Vice President/AVP/Dean.

Leadership Accountability:

Implements operating plans.

Financial Accountability:

Monitors expenditures.

Customer Accountability:

Interfaces with officials and executives. Freedom to

Act:

Subject to regular review by supervisor.

Qualifications:

MINIMUM QUALIFICATIONS

Education Bachelor's degree. Bachelor's degree in business administration or a related discipline, or an equivalent combination of education and experience. Experience Specialist (minimum 5 years of job-related experience). Minimum 5 years job related experience, including demonstrated ability to provide administrative support at the executive level and experience in program coordination or office management roles. Prior experience in higher education preferred. Knowledge, Skills and Abilities Strong interpersonal skills and proven ability to build collaborative relationships. Strong ethical values with exemplary level of integrity and confidentiality. Strong written and verbal communication skills. Strong ability to exercise initiative, diplomacy, discretion and confidentiality with a high degree of trust and a positive, service-oriented attitude. Excellent organization skills with the ability to organize and coordinate a dynamic workload and complete multiple tasks within established and changing deadlines. Strong ability to think proactively and prioritize work. Strong ability to exercise judgment with incomplete information. Excellent computer skill proficiency and demonstrated ability to advance technical skills. Extensive proficiency with Microsoft Office Suite, Word, Excel (including charts and graphs), and Power Point. Ability to create presentations with Power Point or equivalent software. Strong presentation skills are preferred. Comfort with and ability to adapt in a changing technical environment.

School/College/Division:

H49 - Human Resources Primary department:

H4901 - HR

Client Services Employment type: Regular Employee Job type: Full Time Job category: Staff/Administrative Funding/salary information: Compensation type: Annual Salary Salary minimum: $65,000 Salary hire maximum: $80,000 Working conditions: Flexibility to work evenings and weekends as needed.

Job openings:

Number of openings: 1 Reposted position: No Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. 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