Human Resources Administrative Assistant

Job Listing ID:

4475411

Job Title:

Human Resources Administrative Assistant Application Deadline:

Open Until Filled

Job Location:

Saint Paul

Date Posted:

04/18/2026

Hours Worked Per Week:

Not Provided Shift:

Not Provided Duration of Job:

Either Full or Part Time, more than 6 months You may contact this employer directly. (Obtain the contact information to print or add to your jobs.)

Job Summary:

Do you thrive in hands-on environments where organization, accuracy, and people support make a real impact every day? Our organization operates in a fast-paced manufacturing and agricultural services environment, supporting a diverse workforce across production and operational teams. With a strong focus on safety, compliance, and employee support, we value practical HR operations that keep people informed, engaged, and set up for success. You'll work closely with HR leadership in an on-site setting where collaboration, follow-through, and reliability are essential to daily operations. Job Description The Human Resources Administrative Assistant provides hands-on administrative and operational support to the HR team, with a primary focus on managing day-to-day HR tasks and employee requests. This role owns entry-level and administrative HR responsibilities, allowing HR leadership to focus on strategic initiatives, compliance, and employee relations. This position is ideal for someone early in their HR career who is detail-oriented, proactive, and comfortable working independently in a practical, fast-moving environment. Responsibilities Maintain and update employee personnel files, HR systems, and documentation with accuracy and confidentiality. Handle routine employee inquiries and administrative HR requests independently, escalating as needed. Support recruiting and onboarding activities, including interview scheduling, reference checks, paperwork preparation, and orientation coordination. Track employee training, certifications, and compliance documentation to ensure requirements are met. Independently complete tasks requiring coordination across departments or locations, such as collecting signatures or HR paperwork without daily supervision. Assist with seasonal workforce administration, staffing agency coordination, and internal HR programs such as employee recognition and milestone tracking. Essential Skills Human resources Administrative support Customer service Microsoft Office Onboarding Recruiting HR administration Spanish bilingual Additional Skills & Qualifications Provide hands-on HR administrative support, including maintaining employee records, filing, documentation, and responding to routine employee inquiries with minimal supervision. Support recruiting and onboarding activities by coordinating interviews, completing reference checks, preparing paperwork, scheduling orientations, and assisting with new-hire setup and safety gear. Track and maintain training, certifications, compliance documentation, and HR reporting to ensure state, federal, and company requirements are met. Independently complete tasks that require initiative across departments and locations, such as collecting signatures, paperwork, and HR materials without daily direction. Assist with seasonal workforce administration, staffing agency coordination, and internal HR programs such as employee milestones and recognition initiatives. Partner closely with HR leadership to reduce administrative workload and support the smooth onboarding of a new HR Manager. Work Environment This on-site, full-time role is based in a small, hands-on HR team supporting a manufacturing environment. The schedule is Monday-Friday with some flexibility in start and end times, as long as HR coverage aligns with production hours. The work environment offers a collaborative and supportive HR team, providing the opportunity to make an immediate, visible impact and gain practical people-focused HR experience. Job Type & Location This is a Permanent position based out of Sai...

Job Classification:

Human Resources Assistants, Except Payroll and Timekeeping Access our statewide or regional occupation report for more information about wages, employment outlooks, skills, training programs, related occupations, and more. Compensation

Salary:

Not Provided Job Requirements

Experience Required:

 See Job Summary

Education Required:

None

Minimum Age:

N/A Gender:

N/A