A Human Resources Administrative Assistant supports an organization or company's HR department by performing personnel-related administrative tasks. Maintains HR records by entering new hires, transfers, terminations, employee changes, salary increases. Assists employees with benefit information and new employee setup. Schedules and tracks weekly overtime and internal staff events.
Overview We are seeking a proactive and detail-oriented HR & Administration Support professional to join our team on a temporary basis. This dynamic role offers the opportunity to contribute to essential human resources functions and administrative operations, ensuring smooth organizational workflows and compliance. This position is ideal for individuals passionate about human resources, eager to develop their skills, and committed to supporting organizational success through effective administration. •The anticipated start date for this temporary position is August 31, 2026, with an expected assignment of approximately 4-5 months.
Oversee all incoming and outgoing mail, ensuring proper distribution to relevant departments. Manage accounts payable procedures by overseeing payment transactions, including check preparation, billing, and timely closure of purchase orders in Fishbowl & QuickBooks. Administer key card access and time clock key fobs to regulate building entry and monitor attendance effectively. Coordinate monthly reminder emails to company credit card holders to ensure expense reports are completed by the deadline. Complete basic reports accurately and prepare documents as needed. Provide direct support to the company President as needed. Other administrative duties as assigned.
Human Resource Responsibilities:
Review time cards and work with third-party payroll processor in accordance to the company's pay schedule. Assist with staffing procedures by supporting recruiting efforts, coordinating interviews, and facilitating the hiring and onboarding process for qualified candidates. Serve as the primary point of contact for temporary staffing agencies by communicating hiring requests, assignment changes, and employee dismissals as directed by department supervisors. Provide administrative support for HR programs, including benefits, leave administration, employee relations, and performance management. Assist employees with routine questions and escalate complex issues as appropriate. Maintain accurate and up-to-date employee records. Maintain employee benefits and work with insurance/retirement brokers to establish and maintain employee policies/accounts. Assist with employee engagement initiatives by responding to routine employee questions, coordinating company perks and benefits, and helping organize employee appreciation and team-building activities. Coordinate and complete administrative tasks for onboarding, new hire orientations, and exit interviews, including HRIS data entry, document preparation, and employee file maintenance. Conduct or acquire background checks and employee eligibility verifications (E-Verify) for new hires in compliance with state regulations. Create and distribute internal communications regarding status changes, benefits, or company policies. Other human resource duties as assigned. Qualifications The following attributes are required: Prior experience in office administration, accounts payable, or human resources role Must be extremely organized and detail-oriented Ability to multitask, set priorities, and be a self-starter Must be flexible and able to function in a fast-paced environment Must maintain a high level of compassion, integrity, and confidentiality Possess excellent communication skills, verbal and written Able to apply various problem-solving methods Able and willing to work overtime if needed Advanced computer skills The following attributes are desired: Bilingual (English & Spanish). Experience in a food or beverage manufacturing facility. Experience with Fishbowl and QuickBooks software. Supervisory Responsibilities This job has no supervisory responsibilities. Physical Ability While performing the duties of this job, the employee may be required to sit, stand for extended periods, talk, listen, reach, grab, climb rolling step ladders, and/or lift. The physical demands described must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities. Work Environment Mary Mack's maintains a mission to keep our brand experience alive in our high-energy, demanding workplace. Our team is highly collaborative and works together to identify growth opportunities. Our team is supportive of one another, and we value our employees by creating a fun atmosphere with team activities, including State Fair Day, Lawn Games, Holiday Celebrations, Sports/Game Day Challenges, etc. Office/deskwork Temperature-controlled production kitchen Non-temperature-controlled warehouse Concrete floors Low to moderate noise level Smells of food products Routine hand washing
Job Type:
Part-time -
Hourly/Non-Exempt Position Schedule:
Monday-Friday, 8:00 AM-1:00 PM. Occasional flexibility to work beyond scheduled hours may be required based on business needs.
Duration:
Temporary position expected to last approximately 4-5 months.
Ability to commute/relocate:
Ability to reliably commute to Clinton, NC 28328 This temporary role offers a unique chance to enhance your human resources expertise while supporting vital administrative functions within a vibrant organization. If you are energetic, organized, and eager to make a meaningful impact during this period of support, we encourage you to apply!
