A Human Resources Assistant provides administrative support in the human resources department of a company or organization. Manages employee records, advertises job postings, and organizes materials required from job applicants.
Join Our Team At Index Packaging, we believe our employees are our greatest asset. We are committed to creating a positive workplace where people are respected, supported, and given opportunities to grow. We are seeking a highly organized, detail-oriented Human Resources Assistant to join our HR team. This position supports recruiting, onboarding, employee records management, HR compliance, and day-to-day administrative functions while providing exceptional service to our employees. If you're looking for an opportunity to build a career in Human Resources while making a meaningful impact, we'd love to hear from you.
What You'll Do:
Maintain employee personnel files in both electronic and paper formats. Scan, organize, and file employee documentation. Conduct periodic personnel file audits to ensure accuracy, completeness, and compliance. Assist with I-9 administration and recordkeeping. Maintain employee information within the Proliant HRIS system. Track employee training, certifications, and required compliance documentation. Prepare reports, spreadsheets, correspondence, and HR documents. Support document retention and personnel file digitization initiatives. Assist with HR projects and departmental initiatives. Post and manage job advertisements on recruiting platforms. Monitor applicant activity and maintain recruiting records. Schedule interviews and coordinate interview logistics. Communicate with candidates throughout the hiring process. Assist with recruiting initiatives and hiring events. Prepare onboarding packets and employment documentation. Assemble and maintain new hire personnel files. Coordinate pre-employment screenings and required employment forms. Prepare orientation materials and onboarding schedules. Provide onboarding support as needed. Welcome employees and serve as a professional first point of contact for routine HR questions. Assist employees with forms, documentation, and general HR information. Direct employees to the appropriate HR team member when additional assistance is needed.
Qualifications:
High school diploma or equivalent required. Associate degree in Human Resources, Business Administration, or related field preferred. Previous administrative, office, customer service, or Human Resources experience preferred. Excellent organizational and time management skills. Exceptional attention to detail and accuracy. Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information professionally. Proficiency in Microsoft Outlook, Word, and Excel. Ability to learn and effectively utilize the Proliant HRIS system. Ability to prioritize multiple responsibilities in a fast-paced environment. Why Join Index Packaging? At Index Packaging, Human Resources is viewed as a strategic partner within the organization. This position offers an excellent opportunity to gain hands-on experience in recruiting, onboarding, compliance, employee relations support, HR systems, and administrative operations while working alongside an experienced Human Resources team. Whether you're beginning your HR career or looking to expand your experience, you'll have opportunities to learn, grow, and make a meaningful impact on our employees and our organization. Occasional travel between company locations will be required. $22.00-$26.00 per hour, depending on qualifications and experience. Index Packaging is an Equal Opportunity Employer committed to creating a workplace where employees are valued, respected, and provided opportunities to succeed. This job description is intended to describe the general nature of the work performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Responsibilities may change as business needs evolve.
Pay:
$22.00 - $26.00 per hour
Benefits:
401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Application Question(s): What interests you about a career in Human Resources, and why do you think you'd be successful in this role? Are you able to travel occasionally between our company locations in Milton, Dover, Merrimack, and Milford, NH? This position requires scanning documents, maintaining personnel files, and ensuring records are accurate. Which best describes you? At Index Packaging, we believe our employees deserve professionalism, respect, and excellent customer service. Tell us about a time you made someone's day easier at work. Are you willing to submit to a pre-employment drug screening as a condition of employment?
