We are looking for a detail-oriented Recruiting Coordinator Intermediate to support recruiting operations and candidate logistics for a team based in Jersey City, New Jersey. This opportunity is a Long-term Contract position suited for someone who can manage scheduling, communications, and administrative coordination across multiple hiring activities. The ideal candidate brings strong organizational skills, confidence working with recruiting systems and spreadsheets, and the ability to keep processes moving smoothly in a fast-paced environment.

Responsibilities:

• Coordinate interview schedules across candidates, recruiters, and hiring teams while ensuring timely calendar management and clear communication.
• Maintain accurate updates in applicant tracking systems and provide real-time hiring status information to relevant stakeholders.
• Support pre-employment and prescreening activities by organizing required documentation and tracking completion steps.
• Prepare and distribute recruiting-related materials, including interview details, print documents, and marketing collateral when needed.
• Manage travel arrangements, catering requests, and related logistical support for interviews, hiring events, or team activities.
• Process expense reports and reimbursement requests with accuracy while following established reporting procedures.
• Communicate professionally with candidates and internal partners, answering questions and helping resolve scheduling or process issues.
• Use Microsoft Excel and other administrative tools to organize recruiting data, monitor progress, and support operational reporting.