HR Administrator at Madison-Davis, LLC HR Administrator at Madison-Davis, LLC in Paterson, New Jersey Posted in about 5 hours ago.

Type:

full-time

Job Description:

• Manages the CHRO's calendar and coordinates scheduling for the Human Resources leadership team.
• Prioritizes meetings and ensures effective time management for the CHRO.
• Prevents scheduling conflicts, double bookings, and competing priorities.
• Coordinates meetings with Executive Vice Presidents, Senior Leaders, Board members (as needed), and Executive Suite administrative staff.
• Provides meeting reminders, prepares daily schedules, and ensures leaders are prepared for upcoming commitments.
• Coordinates conference rooms, virtual meeting arrangements, and meeting logistics.
• Executive Communications & Mailbox Management.
• Assists in managing the CHRO's mailbox, prioritizing communications and escalating urgent matters as appropriate.
• Serves as a liaison between the

CHRO, HR

leadership, executive offices, and internal business partners.

• Drafts, proofreads, and distributes correspondence, presentations, meeting materials, and departmental communications.
• Handles highly confidential and sensitive information with professionalism and discretion.
• Assists in planning and coordinating employee engagement activities, leadership events, and departmental functions.
• Coordinates logistics for town halls, meetings, recognition events, team celebrations, and employee programs.
• Manages vendor relationships related to event planning and catering.
• Supports HR-sponsored initiatives by coordinating invitations, attendee tracking, materials, and event communications.
• Assists with the set-up and execution of special projects and company events as necessary.