Date Posted:

09/18/26

Applications Due:

09/30/26

Vacancy ID:

225281 Position Information NY HELPNo AgencyExecutive Chamber of New York State TitleOnboarding and Recruitment Assistant Occupational CategoryClerical, Secretarial, Office Aide Salary GradeNS Bargaining UnitM/C - Managerial/Confidential (Unrepresented) Salary RangeFrom $60000 to $70000 Annually Employment TypeFull-Time Appointment TypeTemporary Jurisdictional ClassExempt Class Travel Percentage0% Schedule WorkweekMon-Fri Hours Per Week37.5 Workday From9 AM To5 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

No Location CountyAlbany Street AddressState Capitol CityAlbany StateNY Zip Code12224 Job Specifics Duties DescriptionOnboarding and Recruitment Assistant

NYS Executive Chamber

Salary - $60,000-$70,000

Location:

Albany, NY

The Onboarding and Recruitment Assistant is an entry level role within the Human Resources office

responsible for personnel transaction data entry, processing, and tracking; processing onboarding

paperwork, as well as entering/managing employee information in various personnel systems. The

incumbent will also help manage employee recognition programs.

Duties:

? Process personnel transactions in accordance with Civil Service Law, State Finance Law and

applicable rules, regulations, and directives and sends all official transactional notices to

employee.

? Manage, update, and maintain all HR Smartsheets (including Onboarding pipelines, Offboarding

trackers, Active Employee Rosters, and Training Trackers) to ensure 100% data integrity and

cross-departmental alignment.

? Maintain accurate, up-to-date employee records strictly related to training, compliance, and

engagement programming.

? Assist with the logistical scheduling of Monthly Chamber Orientations, including room bookings,

technology setup, and calendar invitations for new hires.

? Manage post-orientation follow-up logistics, including distributing resources, policy links, and

tracking the timely completion of mandatory 30-day onboarding milestones.

? Compile monthly new hire and promotion bios for distribution to all staff to promote internal PR,

connection, and organizational culture.

? Organize, track, and distribute the Employee Certificate process to recognize milestones and

achievements.

? Manage administrative offboarding logistics.

? Assist with recruitment logistics, including posting vacancies to internal/external job boards,

coordinating interview panels, and managing professional candidate correspondence (status

updates and regret notices); as needed.

? Support Applicant Tracking System (ATS) Management, including uploading

interview documents, organizing cover letters, and assisting with baseline resume reviews and

candidate follow-ups; as needed.

? Draft official Appointment Letter and Notice of Employment document for review to be included

with onboarding notification and checklist to new employees.

? Other duties as assigned.

Minimum QualificationsMinimum Qualifications:

Bachelors degree preferred, or an equivalent combination of education and experience. Ideal candidates will have experience in the administration of a benefits, personnel, and/or payroll program for a government-based organization. Some positions may require additional credentials or a background check to verify your identity. How to Apply NameHuman Resources Telephone Fax Email AddressRecruitment@exec.ny Address StreetState Capitol CityAlbany StateNY Zip Code12224 Notes on ApplyingPlease send your resume to: Recruitment@exec.ny