Construction Office & Financial Administrator (Quickbooks & HR experience required)

Job Title:

Construction Office & Financial Administrator Do you bring no-nonsense seasoned office experience to everywhere you work? Do you have direct experience working in a construction office? Are you highly proficient in QuickBooks Online, including accounts payable, accounts receivable, and invoicing? Have you been responsible for payroll, hiring coordination, and administrative systems within a fast-paced environment? Company & Role Overview Maple Ridge is a civil construction company focused on delivering high-quality work through disciplined operations, strong systems, and reliable execution. We are seeking an experienced Construction Office & Financial Administrator to provide seasoned expertise to the administrative, financial, and HR coordination of the business. This is a key role responsible for ensuring accuracy across accounting, payroll, contract documentation, and internal processes, while also supporting hiring, onboarding, and office operations. You will work closely with the Company Owner to ensure the business runs in a structured, organized, and professional manner. This is a full-time, in-person role and is best suited for someone who understands how a construction office operates and can manage multiple responsibilities with accuracy and consistency. Who You Are You have direct experience in a construction office You are highly detail-oriented and take pride in getting things right You are confident in QuickBooks Online and understand accounting workflows You are organized, structured, and able to manage multiple priorities You are dependable and follow through without needing close supervision You are comfortable handling both financial responsibilities and HR coordination You maintain a professional, no-nonsense approach in your work and communication What You Bring to the Table Strong proficiency in QuickBooks Online (AP, AR, invoicing, reporting) Experience managing payroll, including certified payroll and timesheet verification Experience with hiring coordination , including: Posting job ads Pre-screening candidates Supporting onboarding processes Familiarity with HR documentation and handling employee-related matters Strong experience managing construction contracts and document workflows High level of accuracy in data entry and financial tracking Proficiency in Microsoft Office and Google Drive Strong communication and organizational skills Ability to work independently and maintain structure in a fast-paced environment Objectives & Responsibilities 1. Financial Administration & Accounting Manage QuickBooks Online, including: Accounts payable (vendor bills) Accounts receivable and invoice creation Payment tracking and reconciliation Maintain accurate financial records and documentation Support job costing and financial reporting for ownership 2. Payroll & Human Resources Coordination Prepare and distribute payroll Review and verify timesheets for payroll processing Coordinate hiring processes, including: Posting job advertisements Pre-screening candidates and assisting with initial interviews Manage onboarding processes and employee documentation Maintain employee records and assist with HR-related matters as needed 3. Contract & Construction Administration Manage contracts from inception to completion using online platforms Maintain organized project files and documentation Ensure proper flow of documentation between office, field teams, and ownership Review documents and help streamline internal workflows 4. Office Operations & Coordination Manage calendars, meetings, and scheduling Perform general clerical duties (filing, scanning, document management) Track inventory and office supplies Monitor vehicle tracking systems (e.g., Verizon Connect) for compliance Support the Office Manager on ongoing projects and administrative priorities Skills & Qualifications Previous experience in a construction office environment (required) Advanced proficiency in QuickBooks Online (required) Strong understanding of construction administrative workflows Experience with payroll processing and compliance Experience supporting hiring, onboarding, and HR administration Proficiency with Microsoft Office and Google Drive Strong organizational and time management skills High attention to detail and accuracy Ability to manage multiple priorities simultaneously Professional communication and interpersonal skills Ability to work independently with minimal supervision

Compensation & Benefits Salary:

$60,000 - $65,000 annually (based on experience)

Medical Coverage:

Up to $675/month ($8,100 annually)

Vacation:

Starting at one week, with growth based on tenure

Work Environment:

Full-time, in-person

Additional Benefits:

401(k) with matching Dental insurance Health insurance Vision insurance

Job Type:

Full-time Pay:

$60,000.00 - $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Vision insurance Application Question(s): Experience working in a construction office

Experience:

QuickBooks:

3 years (Required) Human resources: 3 years (Required)

Work Location:

In person