Shared Administrative Assistant - Human Resources & Finance Carlow University is a comprehensive Catholic university in aculturally rich section of Pittsburgh. Founded in 1929 by the Sisters of Mercy, it is one of the 17 member institutions of the Conferencefor Mercy Higher Education. Carlow is recognized for educating traditional students and adult learners for a lifetime of ethical leadershipand service. Email responses to job postings will receive a message confirming receipt. To ensure receipt, utilize your email'sreturn receipt option when sending information. No phone calls please. Due to the high volume of resumes received, Carlow Universityis not able to respond to inquiries regarding the status of resumes. If we determine that your skills and experience match the positionrequirements, we will contact you. If you do not hear from us, we encourage you to revisit this page for future opportunities. CarlowUniversity seeks an experienced Shared Administrative Assistant - Human Resources and Finance , to provide administrative andoperational support to both the Office of Human Resources and Finance and Accounting Office. This role assists with maintaining personneland financial records, supports payroll administration and processing, and helps ensure compliance with university policies and applicableregulations. The Shared Administrative Assistant - Human Resources and Finance serves as a key resource in coordinating HR andfinancial functions related to payroll support, board activities, maintaining data accuracy, alongside delivering efficient internal supportto employees and management. A core responsibility of this role is attendance at quarterly committee meetings and taking meetingminutes. The meeting minutes must then be reviewed and sent out to committee members on a timely basis with careful attention to deadlines. Key responsibilities include assisting with payroll preparation and processing, maintaining employee payroll records, tracking timeand attendance data, processing invoices and financial transactions, reconciling records, supporting benefits administration and preparingreports and presentations, as directed. The position requires strong attention to detail, confidentiality, organizational skills, and theability to manage multiple priorities while providing excellent customer service to internal and external stakeholders.

ESSENTIAL FUNCTIONS

: Maintain personnel and financial records. ​Process and administer biweeklypayroll forall employees, ensuring accuracy and timeliness. Review and verify employee timesheets, attendance records, and payrolldata priorto payroll processing. Enter and maintain payroll information, including new hires, terminations, salary changes,deductions, anddirect deposit updates. Calculate wages, overtime, shift differentials, stipends and other compensation inaccordance withuniversity policies and applicable laws. Ensure proper withholding and deduction of taxes, benefits, garnishments,and otherpayroll-related deductions. Audit payroll registers and resolve discrepancies before final payrollsubmission. Maintainaccurate payroll records and employee files while ensuring confidentiality of sensitiveinformation. Assist with payroll taxreporting, year-end processing, annual audit, and preparation and distribution of W-2forms. Reconcile payroll reports and supportfinance, as directed, with payroll-related journal entries and accountreconciliations. Monitor compliance with federal, state, andlocal wage and hour regulations. Generate payroll reports formanagement, finance, and external auditors asneeded. Coordinate with the Office of Human Resources regarding employee statuschanges, benefits administration Carlow University is Devoted to.... A culture of integrity, dignity andrespect for all A strong commitment tosocial justice Ethical forward-thinking leadership Comprehensive medical,dental, vision, life & disability benefitspackage Tuition benefits for undergraduate and graduate programs Health SavingsAccount and Flexible Spending Accountoptions Wellness and Employee Assistance Program Complimentary use of Carlow's fitnesscenter and amenities Carlow University is a comprehensive Catholic University situated in a culturally rich and diverse urbansetting of Pittsburgh,Pennsylvania. Founded in 1929 by the Sisters of Mercy, an international community of Roman Catholic women with amission to serve the poor,the sick, and the uneducated. Carlow is an institution grounded in the liberal arts while also offering strongprofessional programs,committed to engaging its community in a process of life-long learning, scholarship, research, and service. Degreesare offered at thebaccalaureate, master's, and doctoral levels. Carlow University aims to provide transformational educationalopportunities rooted in socialjustice for a community of learners, and to empower them to excel in their chosen work as compassionate,responsible leaders in the creationof a just and merciful world. Carlow University employees commit themselves to the higheststandards of ethical conduct. They committo act with integrity, treat others with respect and dignity, carefully steward the University'sresources, avoid conflicts of interest orcommitment, maintain confidentiality, and to comply with legal and professional obligations. EEOC policy One of the core values of Carlow University is Sacredness of Creation. We revere each person andall creation and the diversity theyembody. The University, as an educational institution and an employer, values equality of opportunity,human dignity, and racial/ethnic andcultural diversity. We respect our diversity as we are called in both the University's mission and corevalues. Our commitment toinclusivity, respect and acceptance informs every aspect of the University community. Accordingly, CarlowUniversity prohibits andwill not discriminate or harass on the basis of race, color, religion, sex (including gender identity, sexualorientation and pregnancy),national origin, age, individuals with disabilities, genetic information, marital status, familial status,ancestry and expression, veteranstatus or any other category protected by federal, state or local law. This policy applies to all programsand activities, with respect toboth admissions and employment.