Human Resources Assistant

Introduction Come join our team as a Human Resources (HR) Assistant within the Division of Personnel Management. We are seeking a talented individual to assist with HR activities for employees working at Southern Wisconsin Center (SWC), one of seven facilities operated and managed by the Department of Health Services (DHS). SWC is located at 21425 Spring Street in Union Grove. This position will work from SWC and may work remotely up to 2 days per week after the training period. We offer a team-oriented atmosphere with daytime working hours, Monday - Friday. The schedule may vary based on training and operational needs. As an employee of the state of Wisconsin, you'll also have access to an amazing benefits package including: 3.5 weeks of vacation, 9 paid holidays and ample sick time. Top rated health plan options starting at $45/month for single plans and $111/month for family plans, after 2 months of state service. Exceptional pension plan with a 7.2% employer match in 2026 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!

Several flex spending accounts:

medical, dependent care, commuter, and High Deductible Health Savings. Well Wisconsin Wellness Program. A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being. Public Service Loan Forgiveness Program employer. Position Summary As an HR Assistant, you will be responsible for performing various human resources duties, primarily focusing on coordinating recruitment and staffing activities.

Duties include:

Providing consultation to supervisors on recruitment and staffing activities while ensuring compliance with Wisconsin Human Resources Handbook and DHS policies and procedures. Serving as contact for communication to the public regarding SWC employment. Processing new hires and other personnel transactions and maintaining personnel files using the Human Resources Information System (HRIS), PeopleSoft. Assisting with recruitment and staffing activities of vacant positions. Assisting with employment relations activities. Working independently and as part of a team. Salary Information The starting pay is between $27.25 and $30.75 per hour (approximately between $56,600 to $63,900 per year), plus excellent benefits. A 12-month probationary period is required. This position is classified as a Human Resources Assistant - Advanced and is in pay schedule and range 81/04. Pay for current or former state employees is set based upon the rules that apply to compensation for the applicable transaction. Job Details All applicants who may be appointed to this position will be required to allow DOA to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled. Employees at SWC will be required to receive a TB test, which will be administered by medical personnel approved by the facility within 30 days of the start date. Employees must have access to both a private workspace and secure high-speed internet for hybrid remote work option. DOA does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. Qualifications Minimally qualified applicants will have all of the following: Experience or training performing HR activities through work experience, internships, and/or course work. (e.g., conducting background or reference checks, creating appointment letters, reviewing documentation to ensure accuracy and completion, onboarding new employees, maintaining personnel files, communicating HR resources to supervisors or job applicants, posting vacancies on job boards, compiling HR documentation for review, etc.) Experience using computer software programs to perform tasks (e.g., document creation, data entry, report production, data analysis, etc.). Experience providing customer service to internal or external partners in a professional environment (e.g. answering questions, providing guidance, working through issues, etc.). Well-qualified applicants will also have one or more of the following: Formal education or training in HR (e.g. coursework, certifications, etc.). Experience performing full-cycle recruitment and selection activities from vacancy to hire (e.g., creating or updating position descriptions, developing job announcements/postings, reviewing or recommending compensation requests, developing applicant screening criteria, etc.). Experience with employment relations activities (e.g. reviewing employee discipline documents for accuracy and completion, assisting management with work rule interpretation, assisting with drafting or reviewing employee discipline letters, etc.). The letter of qualifications is limited to one (1) page and your resume is limited to three (3) pages. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here. How To Apply Applying is easy! Click "Apply for Job" to start the application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process and submit your application.

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Once your application is submitted, no changes are allowed. Click "Save" to allow changes to your application as needed before submitting by the deadline. You may want to save a copy of the job posting for referencing after the deadline. Submitted materials will be evaluated by a panel of job experts according to the qualifications above. Please monitor your email for communications related to this position. Current or former permanent, classified, state employees must complete the online application process to be considered. If viewing through an external site, please apply directly at Wisc.

Jobs. For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Alyssa Kjin at Alyssa.kjin@wisconsin.gov. DOA is an Equal Opportunity and Affirmative Action employer. Veterans are encouraged to apply. For complete information on veterans' hiring programs with the WI Department of Veteran's affairs, click here. Deadline to Apply The deadline to apply is Tuesday, May 19th by 11:59pm CT. Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am - 4:30 pm. Late or incomplete applications will not be accepted.