Recruiting & Operations Coordinator

Recruiting & Operations Coordinator 811 Washington Avenue, Carnegie, PA 15106 Hybrid work $20

• $22 an hour
• Full-time $20
• $22 an hour

•

Full-time Hybrid Schedule:

2 days in office/3 days WFH About the Role Swack Business Group operates a diverse group of businesses across multiple industries, comprising around 150 employees across 6 entities. We are hiring a Recruiting & Operations Coordinator to take total administrative ownership of a specific portfolio of these entities (e.g., handling the hiring and operations for 2-3 specific businesses). Your primary mandate will be driving the hiring lifecycle for your assigned portfolio—acting as the first line of defense to source, screen, and schedule candidates for our managers. Secondary to recruiting, you will act as the operational backbone for these entities, executing tasks spanning accounts payable data entry, facility coordination, and general administration. This role requires a pragmatic, highly organized professional who excels at context-switching and takes pride in building a strong team. Key Responsibilities Recruiting & Hiring Support (Primary Focus)

Pipeline Management:

Draft, post, and refresh job advertisements across various platforms. Monitor applicant flow and ad performance to optimize ad spend and minimize waste.

Candidate Screening:

Act as the gatekeeper for hiring managers. Review inbound resumes against core requirements and conduct high-volume phone screens to evaluate candidate fit, availability, and baseline qualifications.

Interview Coordination:

Seamlessly schedule phone, video, and in-person interviews between qualified candidates and District/Hiring Managers.

Onboarding Admin:

Manage the end-to-end new hire paperwork process.

Operations & Data Management Job Cost Reporting:

Methodically gather, compile, and input payroll and material costs tied to specific jobs/projects into spreadsheets for management reporting.

Expense Tracking:

Review monthly credit card statements for your specific locations, accurately identify and categorize charges, and follow up on unidentified expenses.

Process Building & Master Data:

Maintain master spreadsheets tracking company accounts, utility logins, property details, and vehicle registrations. Document step-by-step Standard Operating Procedures (SOPs) for your assigned entities.

Property & Facilities Coordination Vendor & Supply Management:

Act as the primary point of contact to coordinate repairs (e.g., HVAC, plumbing, IT outages) for your assigned physical locations. Proactively order and manage office, facility, and marketing supplies. Qualifications Required Skills & Experience 2+ years of professional experience blending recruiting coordination or operations management. Strong phone presence with the ability to confidently assess candidate aptitude and fit during initial screening calls. Strong proficiency in spreadsheets (Excel and/or Google Sheets), including data formatting, basic formulas, and data organization. Exceptional problem-solving skills. You must be resourceful and capable of tracking down answers independently (e.g., hunting down a missing receipt, tracking down a candidate, or coordinating an emergency repair). High attention to detail with proven accuracy in data entry and paperwork compliance. Preferred Qualifications Prior experience with Indeed, Career Plug and/or high-volume hiring. Previous exposure to multi-entity business structures or basic accounts payable processes.

Pay:

$20.00

• $22.

00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Paid time off Vision insurance

Experience:

Full cycle recruiting: 1 year (Required) Office management: 1 year (Preferred)

Work Location:

Hybrid remote in Carnegie, PA 15106