HR & Administrative Assistant Location:

Irving, TX Job Type:

Full-Time Work Schedule:

Monday-Friday, 8:00 AM - 5:00 PM (1-hour unpaid lunch break)

Compensation:

$22.00-$25.00 per hour ($45,760-$52,000 annually, based on 40 hours per week)

Industry:

HVAC Duct Manufacturing /

Industrial Manufacturing Work Location:

On-site Position Summary We are seeking a highly organized, detail-oriented, and proactive HR & Administrative Assistant to join our growing HVAC duct manufacturing company in Irving, Texas. The ideal candidate will provide administrative and human resources support while assisting with recruitment, employee records, payroll coordination, purchasing documentation, and daily office operations. This position is well-suited for a motivated individual who enjoys working in a fast-paced manufacturing environment and can manage multiple responsibilities efficiently. Key Responsibilities1. Human Resources & Recruitment Assist with recruitment activities, including posting job advertisements, screening resumes, and scheduling interviews. Coordinate new employee onboarding and orientation. Assist with employment eligibility verification (Form I-9) and maintain accurate employee records. Track employee attendance, working hours, vacation requests, and leave records. Support employee relations and internal communication. Maintain HR documentation and assist with company policies and procedures. Handle confidential employee information professionally. 2. Office Administration Manage daily office operations and administrative activities. Answer phone calls, respond to emails, and coordinate internal and external communications. Organize and maintain company documents, records, and filing systems. Schedule meetings, coordinate appointments, and provide administrative support to management. Order and maintain office supplies and equipment. Communicate with vendors, service providers, and other business partners. 3. Payroll & Accounting Support Collect and verify employee timesheets and attendance records. Coordinate payroll information with the company's accounting team or external payroll provider. Organize invoices, receipts, expense reports, and reimbursement requests. Assist with basic accounts payable (AP) and accounts receivable (AR) documentation. Maintain accurate administrative and financial records. Support bookkeeping activities and assist with basic reports as needed. 4. Purchasing & Vendor Coordination Assist with purchasing requests and purchase order (PO) documentation. Communicate with suppliers regarding quotations, orders, and delivery schedules. Maintain supplier information and purchasing records. Track office and operational supply orders. Coordinate with the production and warehouse teams regarding purchasing-related documentation. 5. Operational Support Provide administrative assistance to the Plant Manager and management team. Coordinate communication between office staff, production employees, and external partners. Assist with maintaining employee training and safety-related documentation. Support operational reporting and general business activities. Perform other administrative duties as assigned. QualificationsRequired Qualifications High school diploma or equivalent. 1-3 years of experience in office administration, human resources, or a related field. Strong organizational and time-management skills. Proficiency in Microsoft Office, including Excel, Word, and Outlook. Good written and verbal communication skills in English. Ability to handle confidential information with discretion. Strong attention to detail and ability to multitask. Ability to work independently and collaboratively. Preferred Qualifications Associate's or bachelor's degree in Business Administration, Human Resources, or a related field. Bilingual in English and Spanish. Previous experience in manufacturing, construction, HVAC, or industrial environments. Experience with QuickBooks or other accounting software. Familiarity with payroll processing and employee onboarding procedures. Experience with purchasing and vendor coordination. What We Offer Competitive hourly compensation based on experience. Full-time, stable work schedule. Opportunities for professional growth and career development. Collaborative and supportive working environment. Opportunity to be part of a growing manufacturing business. Equal Employment Opportunity We are an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by applicable law. How to Apply Interested candidates are encouraged to submit their resumes along with a brief summary of relevant experience.

Job Location:

Irving, TX Position:

HR & Administrative Assistant Employment Type:

Full-Time, On-site Pay:

$22.00 - $26.00 per hour

Work Location:

In person