Administrative Clerk

HR Administrative File Clerk - HR Operations & Compliance Support Keyser, WV We operate in a highly regulated, mission-driven environment where accuracy, confidentiality, and consistency are critical: Documentation is precise, complete, and audit-ready Confidential information is handled with the highest level of discretion Systems and files are structured, organized, and compliant HR operations are supported through teamwork and accountability You will support Human Resources by maintaining employee records, ensuring compliance, and helping keep onboarding and documentation processes running smoothly. Personnel File Management & Compliance Maintain complete and accurate employee personnel files (active and terminated) Ensure all required documentation is present (I-9s, certifications, evaluations, clearances) Organize and properly separate confidential records (medical, ADA, etc.) Conduct routine file audits to ensure compliance and completeness Training & Documentation Support Maintain training records and certification files Ensure all documentation is signed, dated, and properly stored Support compliance reporting and audit preparation HR Administrative Support Assist with onboarding processes (packets, document collection, file setup) Enter and maintain employee data in Paycom Support scheduling, document distribution, and HR workflows Serve as backup support to the HR Assistant Data & Records Management Scan, upload, and organize digital files Maintain alignment between paper and electronic records Ensure filing systems meet audit and compliance standards Audit Readiness & Quality Assurance Maintain files in a continuous state of audit readiness Identify and correct documentation gaps Support internal and external audits Operations & Additional Duties Manage incoming and outgoing mail, including regular mail runs Sort and distribute documents across departments Drive between locations as needed Provide general administrative and document management support Compensation $28,000 - $36,400 per year Full benefits package This Role Is Right If You… Are highly organized and detail-oriented Can handle confidential information with professionalism and discretion Take pride in accuracy, structure, and compliance Work well in a fast-paced, administrative environment This Role Is NOT Right If You… Struggle with organization or attention to detail Prefer work with little structure or accountability Are uncomfortable handling sensitive or confidential information Do not enjoy repetitive, process-driven tasks What You Need High school diploma or GED required; additional education preferred Administrative or HR experience preferred Valid driver's license required Strong skills in: Organization and file management Data entry and computer systems (MS Office, Paycom preferred) Communication and professionalism Attention to detail and accuracy Core Values Collaboration Respect & Dignity Empathy Accountability Trustworthiness Excellence BUMFS Inc. is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.

Qualifications:

Education level: HS/GED required Higher Education Degree in finance/accounting or human resources management, labor relations, psychology, or related field is preferred.

Experience:

HSD/GED, plus any combination of education, and certifications, adequate to successfully demonstrate understanding and completion of assigned duties. Core competencies

Required:

Strong interpersonal skills and ability to be effective at all levels. Ability to interact with staff having diverse education, experience, and culturally diverse backgrounds. Ability to perform under pressure; handle and appreciate conflicting opinions with the highest level of confidentiality and discretion. Possess strong communication skills both verbal and written. Excellent working knowledge of MS Office products; Word, Excel, and Access, OneDrive, etc. Should have exceptional organizational skills; and proficient computer skills. Be able to communicate and work effectively and professionally with other staff and the general public. Be an acceptable role model for youth in values and lifestyles in keeping with those ascribed by Burlington. Strong organizational and prioritizing skills Demonstrated ability to exercise sound judgment Demonstrated attention to detail Be an Active listener Relationship Building Cultural Steward Operate in a highly regulated industry

Preferred:

Knowledge of Accounting principles Knowledge of Human Resources principles Non-profit operations Creativity Civic/volunteer/community involvement

Certifications:

None required

Licenses:

Driver's license required