Staffing Specialist /

Human Resources Assistant Role Type:

Part-time (Approximately 20 hours per week -ability to become full time)

Reports To:

Vice President of Administration (VPA) About the Role We are seeking an organized, candidate-focused Staffing Specialist / Human Resources Assistant to support core human resources operations, clinical staff recruiting, employee record-keeping, and administrative workflows. Operating under the direction of the Vice President of Administration (VPA), you will play a key role across the entire employee lifecycle—from active recruiting and applicant screening to onboarding, software administration, and time-off tracking.

Key Skills & Qualifications Recruiting & Talent Sourcing:

Experience with active candidate outreach, phone screening, interview scheduling, applicant tracking, and job board posting.

HR Lifecycle Administration:

Familiarity with new hire onboarding, benefits account setup, performance review tracking, time-off logging, and offboarding procedures.

Systems Administration & IT Support:

Tech-savvy approach with the ability to manage operational platforms, spreadsheets, digital personnel files, and hardware tracking logs.

Professional Communication:

Strong written and verbal communication skills for candidate reach-outs, team collaboration, and executive administrative typing.

Organization & Event Coordination:

High attention to detail for calendar management, record integrity, and career fair planning and follow-up.

Primary Duties & Responsibilities Talent Acquisition & Recruiting Active Sourcing & Postings:

Post job openings and conduct active candidate reach-outs across Indeed, LinkedIn, and Handshake.

Screening & Candidate Contact:

Perform initial candidate contact, conduct phone interviews, coordinate first-round interviews and candidate testing, and maintain application records.

Therapist Candidate Engagement:

Send recruiting emails, explore new recruiting channels, maintain continuous contact with therapist applicants, plan site visits, and send polite notifications to unselected candidates.

Career Fairs:

Register for, plan, attend, and coordinate full post-event follow-up for career fairs alongside department team members.

HR Administration & Onboarding Personnel Records:

Create, update, and maintain official digital/paper employee files, contact lists, annual review schedules, and Google Groups.

New Employee Orientation:

Plan and conduct onboarding orientation for new hires and set up initial user accounts.

Benefits Enrollment:

Create benefit accounts, send enrollment emails, and follow up prior to employee eligibility dates.

Time-Off & Absence Tracking:

Post time-off requests, maintain time-off Google Calendars, and track employee absences.

Performance Reviews:

Track and issue timely notifications for introductory and annual performance reviews.

Offboarding:

Complete exit check sheets and separation paperwork, close out accounts, and notify internal teams.

Systems Administration & IT Coordination Software Management:

Administer operational software platforms including Prompt, Weave, G-Suite, Eddy, Equitable, and Limber.

IT & Device Tracking:

Track computer and hardware assignments and coordinate IT issues directly with contractors.

Employee Engagement & Administrative Support Employee Recognition:

Coordinate work anniversary and birthday recognitions in partnership with the Marketing department.

Executive Support:

Assist the VPA and CEO with special operational projects, policy creation, operational procedure documentation ('hat' write-ups), and typing. E04JI802ggdo409d2f1