People & Culture Coordinator

Position Overview At Hotel Californian, the People & Talent Coordinator plays a pivotal role in shaping the employee experience from first impression through the full lifecycle of employment. This position serves as the operational and cultural backbone of the People & Culture function—supporting recruitment, onboarding, compliance, and team member engagement while delivering a polished, hospitality-driven internal service experience. This role requires a highly organized, detail-oriented professional with a passion for people, strong administrative capability, and the ability to operate with discretion in a fast-paced luxury hospitality environment. Key Responsibilities Talent Acquisition & Onboarding Coordinate full-cycle recruiting logistics including job postings, interview scheduling, and candidate communications Partner with hiring managers to ensure a seamless and elevated candidate experience Facilitate onboarding processes including offer letters, background checks, I-9 completion, and new hire documentation Lead or support new hire orientation, ensuring alignment with Hotel Californian culture and standards Maintain applicant tracking and onboarding workflows within HRIS systems (e.g., Paylocity) People Operations & Compliance Maintain accurate and compliant employee records in HRIS, ensuring data integrity across all systems Support payroll processing by auditing employee data, timekeeping, and status changes Assist with benefits administration, including enrollments, changes, and employee inquiries Ensure compliance with federal, state (California), and local employment laws and company policies Support leave of absence tracking and coordination Employee Experience & Engagement Serve as a first point of contact for team member questions, providing exceptional internal customer service Support employee engagement initiatives, recognition programs, and culture-building activities Assist with internal communications, memos, and People & Culture updates Coordinate training sessions, compliance courses, and development programs Recruiting & Employer Branding Support sourcing efforts and maintain candidate pipelines for key positions Assist in promoting the Hotel Californian employer brand through job postings and candidate interactions Participate in job fairs, hiring events, and community outreach initiatives Operational Excellence Manage onboarding checklists and ensure timely completion of all pre-employment requirements Track and report on recruiting metrics, onboarding progress, and turnover trends Maintain confidentiality of all employee records and sensitive information Support audits, reporting, and People & Culture projects as needed Brand & Culture Alignment Act as a cultural ambassador, reinforcing Hotel Californian's values and service philosophy Foster a positive, inclusive, and high-performing work environment Qualifications 1-3 years of HR, recruiting, or administrative experience (hospitality preferred) Knowledge of HR practices, employment law basics, and compliance standards Experience with HRIS systems (Paylocity preferred) and Microsoft Office Suite Strong organizational skills with exceptional attention to detail Excellent communication and interpersonal skills Ability to handle sensitive and confidential information with discretion Ability to multitask and prioritize in a fast-paced environment Bilingual proficiency in Spanish is highly desirable , supporting effective communication with a diverse workforce and enhancing the overall team member experience Core Competencies Hospitality-Driven Internal Service Organization & Execution Excellence Attention to Detail Discretion & Integrity Communication & Relationship Building Adaptability & Problem Solving Physical Requirements Ability to sit, stand, and walk for extended periods Ability to lift up to 20 lbs (files, onboarding materials, event setup) Why Hotel Californian Hotel Californian is more than a destination—it is a culture of excellence, creativity, and connection. As a People & Talent Coordinator, you will help shape the experience of every team member, ensuring that our people feel supported, inspired, and empowered to deliver exceptional hospitality.