Position Summary Reporting to the CEO, the Senior Director of Finance and Human Resources is responsible for the day-to-day management of the Fremont Family YMCA's finance, human resources, and administrative operations. This position oversees accounts payable and transactions, payroll, cash flow, budgeting and forecasting, employee hiring, termination, onboarding, training, development, and compliance, while supporting effective financial planning and organizational growth. As a member of the leadership team, the Director provides clear and effective leadership and communication, maintains administrative supplies and resources, and supports the Board of Directors through meeting agendas, minutes, and related governance functions. Core and Strategic Functions Financial Accounting, Forecasting, and Budgeting

• Oversee all day-to-day financial operations, including cash management, accounts payable, accounts receivable, banking, payroll, investments, and financial transactions.
• Lead the development and monitoring of annual operating, capital, and program budgets, cash flow projections, and financial forecasts.
• Ensure accurate and timely financial reporting, reconciliations, month-end and year-end close processes, and internal controls.
• Support the YMCA's long-term financial strategy, risk management, business planning, and organizational growth.
• Ensure compliance with applicable financial, tax, regulatory, grant, and national YMCA reporting requirements.
• Develop and maintain effective financial policies, procedures, systems, and workflows.
• Provide financial analysis and recommendations to the CEO, leadership team, Finance Committee, and Board of Directors. Tasks/Examples
• Prepare monthly and quarterly financial statements and reports.
• Prepare and update cash flow projections for the Finance Committee.
• Oversee bank reconciliations, credit card processing, accounts receivable, accounts payable, and month- and year-end reporting.
• Conduct payroll and coordinate payroll approval with managers.
• Develop budget proposals with senior managers and monitor departmental performance against approved budgets.
• Research revenue opportunities, economic trends, cost-saving opportunities, and process improvements.
• Monitor financial performance and establish corrective measures as needed.
• Manage finance personnel and financial IT systems.
• Prepare for and oversee the annual audit, ensuring timely completion and resolution of findings.
• File monthly sales tax returns and annual Form 1099s.
• Issue annual tax letters for donations.
• Prepare and submit national YMCA financial reports.
• Coordinate with outside firms on preparation and filing of Form 990.
• Review and recommend updates to finance, HR, and IT-related procedures. Management of Human Resource Compliance
• Oversee the YMCA's human resource operations, policies, procedures, and compliance.
• Manage the employee lifecycle, including recruitment, hiring, onboarding, development, engagement, performance management, and termination.
• Ensure accurate and timely payroll and benefits administration in coordination with internal staff and external service providers.
• Support a positive, engaged, and compliant workplace culture through effective employee communication and support.
• Ensure compliance with applicable employment laws, regulations, YMCA standards, and organizational policies.
• Coordinate employee safety, workers' compensation, and related insurance needs. Tasks/Examples
• Coordinate and oversee all hiring needs, including job postings, applicant processing, background checks, new hire paperwork, and onboarding.
• Coordinate employee orientation, training, and required documentation.
• Manage employee engagement initiatives and related communications.
• Administer employee benefits and coordinate annual renewals with providers.
• Maintain accurate employee records and HR documentation.
• Coordinate with external HR, payroll, benefits, and other service providers.
• Support managers with employee relations, performance management, policy interpretation, and corrective action.
• Coordinate employee termination processes and required documentation.
• Oversee employee break room postings, required notices, and employee resources and supplies.
• Manage all safety-related claims, workers' compensation matters, and related insurance needs.
• Review and maintain HR policies and procedures to ensure compliance with current requirements. Administrative and Board Support
• Provide effective administrative support for the CEO, leadership team, and Board of Directors.
• Coordinate Board meeting preparation, agendas, minutes, records, and related governance documentation.
• Maintain an organized, efficient, and well-supported administrative office environment.
• Oversee administrative resources, supplies, records, and processes necessary for effective organizational operations.
• Support organizational communication, compliance, risk management, and governance activities. Tasks/Examples
• Prepare Board agendas and record, organize, and file Board meeting minutes.
• Maintain Board records, governance documents, and related organizational files.
• Support preparation of materials for Board meetings, Finance Committee meetings, and other leadership meetings.
• Order and manage supplies and resources for the administrative team.
• Oversee employee break room supplies, postings, and administrative communications.
• Coordinate organizational insurance documentation, renewals, claims, and related administrative requirements.
• Support the CEO and leadership team with organizational projects, reports, correspondence, and administrative needs.
• Maintain appropriate records and documentation to support organizational compliance and governance.
• Assist with national YMCA, regulatory, insurance, and other organizational reporting as assigned.

FFY Competencies Accepts and demonstrates FFY values. Works effectively with people of different backgrounds, abilities, opinions and perceptions. Demonstrates a desire to serve others and fulfill community needs. Recruits quality staff and builds effective, supportive working relationships with them. Provides assigned staff with orientation, training, development and recognition. Enrolls new staff in FFY onboarding sessions when hiring. Ensures high level services. Takes initiative in developing others. Builds rapport and relates well to others. Speaks and writes effectively. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support. Strives to meet or exceed goals and deliver a high-value experience for members. Embraces new approaches and discovers ideas to create a better member experience. Makes sound judgements, transfers learning from one situation to another. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Holds staff accountable for high-quality results using a formal process to measure progress. Develops plans and manages best practices through the engagement of team. Effectively manages budgets. Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Shares new insights. Position Qualifications

• Five or more years of experience in executive leadership role
• Advanced knowledge of nonprofit finance and accounting
• Excellent leadership skills, with steadfast resolve and personal integrity
• Exceptional verbal, written and visual communication skills
• Understanding of advanced accounting, regulatory issues and tax planning
• Working knowledge of how to raise capital outside of traditional lines of credit
• Demonstrated success in building strong partnerships effectively among a wide variety of stakeholders to advance a common cause
• Experience in Modified Cash Accounting and Fund Accounting
• Familiar with payroll programs (ADP), fund accounting programs (SGA) and CRM (Daxco/Pulse)
• Experience in conversion process for new software Preferred skills and qualifications
• Master's degree in accounting, business accounting or finance
• Professional certification

Pay:

$60,000.00 - $70,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person