People Operations Manager

People Operations Manager San Mateo, CA Job Details Full-time $110,000 - $130,000 a year 16 hours ago Qualifications Affordable Care Act (ACA) Performance dashboard reports Dashboard development 6 years Operations management Healthcare benefits management Leave management Regulatory compliance

ATS HIPAA

Process improvement Data reporting HR legal compliance Employment & labor law State tax Compensation administration Team development Analysis skills Presentation skills Team management HR systems implementation User support Organizational skills Senior level Escalation handling Payroll processing Analytics Full Job Description Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs. We're more than just a team; we're a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day. At Vynca, our mission is to provide comprehensive care for more quality days at home. About the job We are seeking a People Operations Manager to lead the operational backbone of our People function.

This is a critical hire:

you will own payroll, benefits, multi-state tax and employment registration, HRIS administration, and compliance operations for a fast-growing 220-person distributed workforce. You will directly manage our Sr. Payroll & Benefits Administrator and our future HR Compliance Specialist, and serve as the go-to expert for the operational and regulatory complexity that comes with supporting clinical teams across the country. You will be joining a mission-driven team at an inflection point. Our work directly supports clinicians and care navigators who are making a meaningful difference in the lives of patients with serious illness and complex needs. We take compliance and operational excellence seriously — not as bureaucracy, but as care for our people. This role is right for someone who has done this work before, ideally in healthcare or another highly regulated, multi-state environment, and who can move fast without cutting corners. You are equally comfortable running accurate payroll and presenting a compliance risk summary to leadership. This is a remote position with occasional travel required for training, meetings, and other business needs. At this time we are only considering applicants in the following states: Arizona, California, Colorado, Florida, Georgia, Illinois, Nevada, North Carolina, Oregon, Texas, and Washington, with a preference for applicants based in MST or CST. What you'll do Payroll & Benefits Own end-to-end payroll processing across all states, partnering with our Sr. Payroll & Benefits Administrator to ensure accuracy and timeliness Oversee benefits administration including open enrollment, carrier relationships, COBRA, and leave-related benefit coordination Ensure compliance with federal and state wage and hour laws, including overtime, exempt/non-exempt classification, and pay equity requirements Serve as the escalation point for complex payroll and benefits issues Multi-State Tax & Employment Registration Manage state and local tax registrations, nexus determinations, and employer account maintenance across all active states Proactively manage registration requirements as Vynca expands into new states HRIS & People Systems Own the HRIS platform (configuration, data integrity, reporting, and user support), ensuring it scales with our growth Drive system improvements and integrations across payroll, ATS, benefits, and performance tools Build and maintain people data dashboards and reporting for HR leadership and Finance Compliance & Risk Partner with the HR Compliance Specialist to maintain federal and state compliance across all employment programs Oversee I-9/E-Verify administration, EEO-1 and

VETS-4212

reporting, and other regulatory filings Identify compliance risks proactively and recommend mitigation strategies to People leadership Team Leadership Directly manage and develop the Sr. Payroll & Benefits Administrator and HR Compliance Specialist Foster a team culture of accuracy, responsiveness, and continuous improvement Serve as a thought partner to the Chief People Officer on operational strategy and infrastructure decisions Your experience and qualifications 6+ years of progressive HR operations or payroll/benefits experience, with at least 2 years in a management role Demonstrated experience managing multi-state payroll and employment compliance (20+ states strongly preferred) Deep knowledge of federal and state wage and hour law, benefits regulations (ERISA, ACA, HIPAA), and employment tax requirements Hands-on HRIS experience; strong preference for candidates with experience in Rippling Track record of building or improving people operations infrastructure in a high-growth organization Strong analytical skills and comfort with data — you can build a report and tell the story behind the numbers Preferred qualifications Experience in healthcare, home health, or another distributed clinical workforce environment Familiarity with clinical employee classifications (exempt vs. non-exempt, per diem structures, clinical licensing considerations) Additional Information The hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.

Background Screening:

A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.

Job Description Scope:

This job description is not exhaustive and may include additional activities, duties, and responsibilities not listed herein.

Vaccination Requirement:

Employees in patient, client, or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.

Employment Eligibility:

Compliance with federal law requires identity and work eligibility verification using E-Verify upon hire.

Equal Opportunity Employer:

At Vynca Inc., we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.

Compensation Range:

$110K - $130K