GENERAL STATEMENT OF RESPONSIBILITIES

To provide temporary administrative support to the Human Resources department by performing accurate and timely data entry, maintaining personnel-related records, and assisting with routine HR office tasks in accordance with established policies, procedures, and confidentiality requirements.

ESSENTIAL FUNCTIONS

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Standard Expectations:

Perform accurate data entry into HR information systems, spreadsheets, databases, and electronic filing systems. Review documents and data for completeness, accuracy, and consistency; identify missing or unclear information for follow-up. Scan, upload, organize, and maintain electronic personnel, recruitment, onboarding, and other HR-related records. Assist with updating employee information, tracking logs, reports, and routine correspondence as assigned. Maintain the confidentiality and security of employee, applicant, and departmental information in accordance with applicable policies and procedures. Respond courteously to routine inquiries from employees, applicants, and department representatives, referring to complex or sensitive matters to appropriate HR staff. Provide general administrative support, including filing, copying, document preparation, mail distribution, and scheduling assistance. Follow established HR procedures, records-retention practices, and data-entry standards. Work collaboratively with HR staff and other college personnel to support timely completion of assigned tasks and projects. Perform other related duties as assigned.

Standard Competencies:

COMPETENCIES DESCRIPTION PROFICIENCY

Technology Ability to proficiently use Microsoft Office Products (i.e. Word, Excel, Outlook, PowerPoint) Adobe Products (Docu-Sign/E- Sign), Google Applications (Drive), Slack, Zoom, and various other Microsoft 365 programs. Intermediate Communication Ability to communicate effectively with faculty, staff and the general public. Excellent intrapersonal skills. Advanced Diversity & Multi-culturalism Ability to work in a diverse, multi-cultural environment. Advanced Flexibility & Adaptability Ability to adapt to the demands of any given day/time. Intermediate Self-Awareness Ability to reflect on self-performance and growth opportunities. Basic Continual Improvement Ability to seek opportunities for professional growth. Basic Action Oriented Ability to make decisions and take action. Basic Confidentiality Ability to maintain confidentiality. Advanced Physical Ability to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision (corrected to 20/20), hear or listen in the normal range (corrected) and speak and give directions clearly. Basic

MINIMUM QUALIFICATIONS

High school diploma Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel One (1) year of secretarial or office related experience

PREFERRED QUALIFICATIONS

Prior knowledge of basic Human Resources processes, practices, and terminology This position will be scheduled for up to 19 hours per week .