Onboarding Support Specialist (10 openings) 09/21/2026

• 12/31/2026
• Possible to Extend Onsite fully in Fairfield, CA 94534 $25.hr W2 Monday
• Friday 8:00am
• 4:30pm

Must Have Requirements:

HS Diploma/or GED Two (2) years of experience working in a Human Resources department or in an onboarding role Ability to perform high-volume data entry and documentation workflows with speed and accuracy; minimum typing speed of 60 WPM required. Proficient Excel and/or Smartsheet, Intermediate proficiency in word, database, and spreadsheet experience required.

Preferred Requirements:

Associate's degree highly preferred. Previous hospital HR experience preferred. Experience with Oracle ERP systems preferred

Job Description:

This role serves as the administrative engine of the Offer-to-Clear-to-Start process, ensuring a welcoming, seamless, and compliant candidate to employee transition for clinical and non-clinical candidates. Onboarding Specialist is the primary point of contact for candidates during the new hire journey and partners closely with Talent Acquisition team, HR leadership, Employee Health, IT, Payroll, Benefits, Learning, and hiring leaders to ensure timely clearance, accurate data entry, and a positive onboarding experience.

Duties:

1. Serves as the primary, high-touch point of contact for candidates from offer acceptance through clearance, onboarding, and start date, ensuring a welcoming, professional, and engaging experience while managing candidate and hiring leader expectations. 2. Provides clear, consistent communication regarding onboarding requirements, timelines, orientation details, and next steps; confirms start dates and proactively communicates delays, risks, or issues to Talent Acquisition leadership and hiring leaders. 3. Acts as a liaison between candidates and internal partners to ensure a seamless transition into the organization, including coordination of orientation enrollment, benefits, learning assignments, and system access. 4. Facilitates and manages the full pre-employment screening process, including verification of qualifications (references, assessments, education, work history), background checks, and coordination of credentialing for licensed/clinical roles (Med Staff and health plan enrollment), ensuring timely scheduling of pre-employment health assessments. 5. Performs Primary Source Verification for licenses and certifications and administers background screening in compliance with FCRA, including pre-adverse and adverse action workflows when applicable. 6. Ensures compliance with all federal, state, and local employment laws, organizational policies, and regulatory requirements, including I-9 Employment Eligibility Verification, remote hiring protocols, and document retention standards. 7. Maintains accurate and timely data entry across systems, including Oracle Cloud HCM (employee records and onboarding workflows) and UKG (timekeeping and payroll setup), ensuring all required employment data is complete prior to start. 8 .Ensures all onboarding documentation is completed, acknowledged, and properly stored in digital personnel files in accordance with policy and audit standards. #AJ1

Pay:

$25.00 per hour

Benefits:

Dental insurance Health insurance Vision insurance Application Question(s): typing speed of 60 WPM required

• what is your WPM?

Education:

Associate (Preferred)

Experience:

Recent HR or onboarding : 2 years (Required) HR/Onboarding within healthcare/medical industry : 1 year (Preferred) high-volumes of data entry: 1 year (Required)

Work Location:

In person