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ID 25550
_1789519662 Job Category Pharmaceuticals Job Type Contract Hourly Salary From $0 to $0 Job Location Redwood City, California United States Overview Specialist, Organizational Development & Effectiveness Program Management W2
Contract Pay Rate:
$50 - $60 per hour
Location:
Redwood City, CA -
Onsite Role Job Summary:
We are seeking a highly organized and collaborative Specialist, Organizational Development & Effectiveness Program Management, to support the continued growth of our Organizational Development & Effectiveness (OD&E) function.
Duties and Responsibilities:
Coordinate and maintain the OD&E engagement portfolio, including intake, tracking, status, timelines, stakeholders, resources, and follow-up. Maintain accurate portfolio information and provide regular visibility into active engagements, demand, capacity, and upcoming needs. Develop and maintain practical program management tools, templates, trackers, and standard operating processes. Coordinate project plans, milestones, meetings, and follow-up actions for key OD&E initiatives. Support development and maintenance of OD&E resources, toolkits, playbooks, and self-service materials. Partner with OD&E team members to ensure tools and frameworks can be consistently reused across consultants, HRBPs, and business stakeholders. Coordinate Insights of Discovery and other Team and OD Tools. Coordinate operational aspects of our leadership coaching program, including intake, coach availability, matching, engagement tracking, and completion. Maintain organized, secure, and appropriately permissioned documentation, collaboration resources, tools, and program materials." Coordinate with Procurement, Legal, Finance, and internal stakeholders on contracts, statements of work, purchase orders, and related processes. Support development and maintenance of preferred-provider processes, standard rates, engagement expectations, and ways of working. Track utilization, spend, engagement status, and other key information across external coaching and consulting partners. Support consistent processes while allowing appropriate flexibility for global and regional business needs. Maintain OD&E dashboards and scorecards covering areas such as portfolio demand, coaching utilization, external partner usage, spend, stakeholder experience, and engagement outcomes. Coordinate surveys and follow-up measurements for OD&E and coaching engagements. Compile qualitative and quantitative information and help translate it into clear reports and presentations for HR stakeholders. Identify trends, process gaps, and opportunities to simplify or improve OD&E operations. Support the development of baseline metrics and increasingly mature measures of organizational effectiveness as the function grows. Maintain the OD&E budget, commitments, invoices, and forecasted external spending. Partner with Finance and OD&E leadership to support budget planning, forecasting, and reconciliation. Coordinate chargebacks or cost allocation processes where applicable. Maintain organized and accessible documentation for engagements, vendors, tools, and program resources. Support scheduling, planning, and logistics for selected OD&E programs, meetings, and events. Help ensure that operational processes enable speed and high-quality delivery rather than creating unnecessary administrative burden. Build strong working relationships with teammates to support clear handoffs, roles, and ways of working. Partner with Learning & Development and Culture & Engagement colleagues to help maintain alignment across shared tools, content, frameworks, and employee experiences. Help connect OD&E resources with our existing platforms and self-service resources where appropriate. Support consistent communication and access to OD&E tools and resources for HR partners, leaders, and teams.
Requirements and Qualifications:
Bachelor's degree in Human Resources, Business, Organizational Development, Psychology, Communications, or related field, or equivalent relevant experience. 2+ years of experience in program management, project management, Human Resources, Talent Management, Organizational Development, Learning & Development, People Operations, or a related field. Strong program and project management skills, with demonstrated ability to manage multiple workstreams, stakeholders, timelines, and deliverables. Excellent organizational skills and attention to detail. Strong analytical skills and comfort working with data, metrics, spreadsheets, and dashboards. Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook. Proficiency in Zoom. Strong written and verbal communication skills. Demonstrated ability to build effective working relationships across functions and levels. Ability to work independently, exercise good judgment, and navigate ambiguity in a fast-paced and evolving environment. Ability to appropriately handle sensitive and confidential employee and organizational information. Interest in organizational development, leadership, talent management, and building scalable people practices.
Preferred Qualifications:
Experience supporting organizational development, leadership coaching, talent management, learning, or other HR programs. Experience working with external vendors, consultants, or coaches, including contracts, SOWs, purchase orders, and budget tracking. Experience creating dashboards, scorecards, or program metrics. Experience with Workday or other HR technology platforms. Experience developing process documentation, playbooks, templates, or self-service resources. Experience working in biotechnology, pharmaceutical, life sciences, or another fast-growing environment. Experience supporting programs across multiple regions or global stakeholders is a plus. Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate . Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at www.baysidesolutions.com. Apply Now Apply Later
