Payroll/ HR Specialist

We are looking for a Payroll/ HR Specialist to support payroll operations and human resources administration for a dynamic aviation organization in Boca Raton, Florida. This position manages payroll for a multi-state employee population while helping maintain compliant, efficient HR processes across onboarding, benefits, and employee records. The ideal candidate brings strong Paylocity expertise, excellent attention to detail, and the ability to work effectively in a fast-moving environment supporting a dispersed workforce.

Responsibilities:

• Manage end-to-end biweekly payroll for approximately 145 permanent employees, ensuring timely and accurate processing across multiple states.
• Enter and maintain payroll information such as compensation updates, bonus payments, benefit deductions, garnishments, levies, and other adjustments with a high level of accuracy.
• Oversee multi-state tax setup and payroll compliance requirements, including coordination of withholdings, filings, and related payroll obligations.
• Review payroll registers, audit supporting reports, and investigate discrepancies to resolve issues before final submission.
• Support adherence to federal, state, and local wage and hour regulations, including California payroll and labor requirements where applicable.
• Coordinate onboarding activities for new permanent employees, including employment documentation, system entry, and orientation support.
• Administer employee benefit programs and serve as a point of contact for questions related to medical, dental, vision, retirement, and other offerings.
• Maintain organized and confidential employee records while supporting audits, internal reviews, and ongoing HR compliance efforts.
• Partner with leadership and operations teams to address payroll and HR needs for a mobile workforce, including flight crews working across different jurisdictions.