H.R. Onboarding Specialist

at KidsPeace Childrens Hospital in Ellsworth, Maine, United States Job Description KidsPeace is seeking a full-time Human Resources Onboarding Specialist to support our Human Resources Department and lead the onboarding process for new employees. This role is ideal for a highly organized professional who enjoys working with people, managing details, and ensuring a positive first experience for new hires in a mission-driven organization. Key Responsibilities + Provide administrative and operational support to the Human Resources Department + Coordinate and administer all aspects of the new-hire onboarding process, including orientation, background checks, required clearances, and documentation tracking + Prepare, maintain, and audit employee files in compliance with policy and confidentiality + Create and maintain employee records and complete orientation registrations + Serve as backup support for HR filing for current and terminated employees + Utilize Microsoft Teams and other communication platforms to collaborate effectively + Create, edit, and manage HR documents using Adobe Acrobat Pro + Perform additional duties as assigned Required Skills & Qualifications + Strong proficiency in Microsoft Office (Word, Excel, Outlook) + Experience with communication platforms such as Microsoft Teams + Advanced working knowledge of Adobe Acrobat Pro + Excellent organizational skills and attention to detail + Strong written and verbal communication skills + Ability to handle confidential information with professionalism + Prior HR, onboarding, or administrative experience preferred Why Work at KidsPeace + Full-time, stable position in a respected, mission-driven organization + Collaborative work environment with supportive leadership + Comprehensive benefits package + Commitment to diversity, equity, and inclusion To view full details and how to apply, please login or create a Job Seeker account