Onboarding Specialist Overview As an Onboarding Specialist, you will play a critical role in preparing new hires for success by ensuring a smooth, timely, and compliant onboarding experience. You'll serve as the bridge between recruitment and operations, guiding a high volume of candidates from offer acceptance through orientation and readiness for assignment. In this role, you will have the opportunity to create a positive first impression for new employees, streamline onboarding processes, and support hiring efforts across multiple locations. Key Responsibilities Coordinate the full onboarding process, including background checks, pre-employment requirements, and document collection Ensure all new hire paperwork is completed accurately and in a timely manner Schedule and support orientation sessions, ensuring candidates are fully prepared to attend Communicate with new hires via phone, text, and email to provide clear next steps and expectations Verify compliance with company, state, and federal requirements, including licensing and certifications Maintain accurate records of onboarding progress and documentation within internal systems Partner with recruiters and operation managers to align on orientation schedules and staffing needs Track onboarding completion and follow up with candidates to prevent delays or no-shows Create employee files in HRIS system Community outreach and attending hiring events other duties as required Qualifications High school diploma or equivalent required; Experience in onboarding, or HR support preferred Strong organizational skills with the ability to manage multiple priorities Excellent communication skills, both written and verbal Comfortable using applicant tracking systems and other HR tools Knowledge of compliance requirements (background checks, licensing, etc.) is a plus #INDLP First Coast Security (FCS), founded in 1999, is a leading security services provider offering customized solutions across commercial, residential, and government sites. We hire and develop high-quality Security Officers and maintain a culture built on service excellence, integrity, and employee satisfaction. FCS values long-term careers, recognizes strong performance, and promotes from within, giving you real opportunities to grow. First Coast Security Services is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law. #services