A Human Resources Specialist works for a human resources department to implement the provisions of a labor contract, including employee wages and benefits and other practices that are collectively bargained; may also handle an internal grievance process established under a labor contract.
MA Massachusetts Institute of Technology Employer:
Massachusetts Institute of Technology Job Ref:
Ref_184227
Country:
United States State:
Massachusetts -
MA City:
Cambridge Zip Code:
2139
Human Resources Representative III Job Number:
25934
Functional Area:
Human Resources Department:
Chemistry School Area:
Science Pay Range Minimum:
$32.00
Pay Range Maximum:
$38.50
Employment Type:
Full-time (Hybrid)
Employment Category:
Non-Exempt Visa Sponsorship Available:
No Schedule:
M-F 9:00-5:30
Pay Grade:
6 Posting Description
HUMAN RESOURCES REPRESENTATIVE
III, Chemistry, to provide comprehensive HR support across the employee life cycle for approximately 150 staff and researchers. Reporting to the Human Resources Administrator, this role serves as a key resource for faculty, staff, postdoctoral associates, visitors, and temporary employees while ensuring accurate, compliant, and efficient HR operations. Will serve as a primary contact for HR-related inquiries and policy guidance; manage 150+ specialized appointments, including Postdoctoral Associates, Visiting Scientists and Scholars, Research Specialist Limited appointments, temporary employees, and non-student appointments; coordinate visa and immigration processes (J-1, H-1B, F-1 OPT, and
STEM OPT
) in partnership with the International Scholars Office; process HR transactions, including appointments, reappointments, employee changes, and terminations; coordinate onboarding and offboarding activities, background checks, compliance requirements, and employee records; monitor appointment and visa deadlines, prepare employment verification letters, manage departmental access requests, and support process improvement initiatives; and provide backup support for the Human Resources Administrator and assist with special projects. Job Requirements
REQUIRED
High school diploma; a minimum of five years of relevant HR or administrative experience; advanced knowledge of HR processes and policies; excellent organizational, communication, and problem-solving skills; and ability to exercise independent judgment and maintain strict confidentiality.
PREFERRED
Experience with immigration processes, higher education administration, and MIT systems and Bachelor's degree.
Location:
This position is on site 4 days a week in Cambridge, MA with the possibility of working remotely 1 day per week.
