NetSuite Administrator

ABOUT ROLFSON OIL

Rolfson Oil is North America's largest oilfield-only fueling solutions provider, operating across five major shale basins — Permian, Bakken, MidCon, Powder River, and Haynesville. Backed by Trive Capital, we are a high-growth, PE-backed platform on an aggressive acquisition and operational expansion trajectory. Our finance team plays a central role in that story — and we're building it fast.

ABOUT THE OPPORTUNITY

The Business Systems Analyst will manage and optimize our core operational platforms: Paycom (HRIS/Payroll), NetSuite (ERP), and FleetPanda (fleet/logistics management). This role is responsible for system administration, user support, data integrity, reporting, and cross-functional process improvement.

KEY RESPONSIBILITIES

System Administration Serve as the primary administrator for Paycom, NetSuite, and FleetPanda Manage user access, roles, permissions, and security settings across all platforms Configure system settings, workflows, and customizations to meet business needs Maintain system documentation, SOPs, and configuration records Payroll & HR Systems (Paycom) Support payroll processing, audits, and reporting Maintain employee data, onboarding/offboarding workflows, and compliance requirements Troubleshoot payroll discrepancies and system issues Partner with HR on system improvements and reporting needs ERP Management (NetSuite) Administer financial modules including GL, AP, AR, and reporting Support month-end close processes and financial data accuracy Build and maintain saved searches, reports, and dashboards Assist with integrations, data imports/exports, and system enhancements Fleet & Operations Systems (FleetPanda) Manage fleet scheduling, dispatch configurations, and asset tracking Ensure accurate data flow between FleetPanda and other systems Support operational teams with system usage and troubleshooting Optimize workflows for efficiency and visibility Reporting & Analytics Develop and maintain reports and dashboards across all systems Ensure data accuracy, consistency, and integrity Support business intelligence and decision-making with actionable insights User Support & Continuous Improvement Act as Tier 1-2 support for system-related issues Train end-users and create user guides and documentation Collaborate with vendors for escalations and system updates Identify opportunities to streamline workflows and automate processes Support system integrations, data synchronization, upgrades, and testing

QUALIFICATIONS

3+ years of experience administering at least one of the following: Paycom, NetSuite, or FleetPanda (multi-system experience preferred) Strong understanding of HRIS, ERP, or fleet/logistics systems Experience with user administration, reporting, and system configuration Strong analytical and problem-solving skills with advanced Excel or data handling ability NetSuite Administrator experience or certification preferred Experience in oil & gas, logistics, or field operations environments preferred Familiarity with APIs, integrations, or middleware tools SQL or reporting tool experience (Power BI, Tableau, etc.) a plus Detail-oriented with strong communication and cross-functional collaboration skills Ability to manage multiple systems and priorities; process-oriented with a continuous improvement mindset

Pay:

$85,000.00 - $110,000.00 per year

Benefits:

401(k) Dental insurance

Experience:

NetSuite:

3 years (Required)

Location:

Addison, TX 75001 (Required) Ability to

Commute:

Addison, TX 75001 (Required)

Work Location:

In person