JOB DESCRIPTION

Job Title Onboarding Specialist Evaluation Type Paraprofessional Department Human Resources Pay Grade P7 FLSA Non-Exempt Date Revised March 2026 Supervisor Director of Human Resources

BASIC FUNCTION & RESPONSIBILITY

The primary function of the role is to facilitate the onboarding and processing of newly hired paraprofessional/hourly employees into the organization. This encompasses a spectrum of responsibilities aimed at ensuring a seamless and productive onboarding experience for all incoming staff members. Key duties include offering comprehensive support and guidance to new hires throughout their onboarding journey, managing essential paperwork and compliance requirements, and coordinating with different departments to facilitate smooth communication and collaboration during the onboarding process. The position will have oversight of the fingerprinting process for this group of employees, ensuring compliance with regulatory requirements and organizational standards. Additionally, this position will assist in job description compliance.

QUALIFICATIONS

Education/Certification:

High school diploma or equivalent

Special Knowledge/Skills/Abilities:

Proficiency in Microsoft Office Suite (Word, Excel), Google, and other relevant software applications Ability to maintain confidentiality and handle sensitive information with discretion Flexibility to adapt to changing priorities and work in a fast-paced environment Skill in using district computerized systems utilized in the human resources department Skill in applying basic mathematics Skill in communicating effectively verbally and in writing Skill in operating standard computer and software applications, including but not limited to electronic mail, word processing, spreadsheets, databases, and presentations Ability to organize and prioritize work responsibilities

Experience:

Three years of experience in clerical/administrative roles, preferably in a human resources or education setting Three years of human resources experience is preferred

CHARACTERISTIC DUTIES & RESPONSIBILITIES

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Support of Human Resources Functions:

Assist hourly new hires with completing required forms, documents, and other onboarding tasks through electronic systems. Communicate effectively with new hires to provide guidance, answer questions, and address concerns related to the onboarding process. Process payroll forms for hourly employees. Process SBEC-required information for paraprofessional staff. Maintain an onboarding database to ensure that employee information is accurate, current and reliable. Research and maintain current information on SBEC rules, requirements and processes. Compile, maintain, and file all reports, records, and other documents as required including maintaining a database of certification and information for classroom paraprofessionals. Prepare correspondence, forms, and reports according to district standards and requirements. Assist in the coordination of the employee performance appraisal system for hourly staff and ensure all principals and supervisors meet all requirements with appropriate documentation in the required time-line. Maintain an active fingerprint subscription for all employees so that the district is notified of a criminal history event. Ensure all staff have an appropriate criminal history background, which is appropriate for the public education setting. Upload fingerprint information for new hires needing to be printed. Unsubscribe to employees as they leave the district. Oversee the distribution of reasonable assurance letters for hourly staff.

Organization Improvement:

Work collaboratively for continuous improvement of relevant programs.

Professional Growth and Development:

Participate in professional development that increases effectiveness and improves District performance.

School/Community Relations:

Foster positive interactions with employees and members of the community, serving as a knowledgeable resource and ambassador for the District.

Organization Morale:

Participate in team building activities and the decision-making process as appropriate. Communicate and collaborate with campus/department staff to enhance service delivery and customer satisfaction.

Other Responsibilities:

Comply with policies established by federal and state law, including but not limited to State Board of Education and local Board policy. Maintain confidentiality. Provide responsive and knowledgeable assistance to employees. Follow District safety protocols and emergency procedures. Perform other job-related duties as assigned.

SUPERVISION EXERCISED

None

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS

Tools/Equipment Used:

Standard office equipment, including personal computer and peripherals; imaging equipment

Posture:

Frequent walking, standing, bending/stooping and reaching. Occasional pushing/pulling, and twisting

Motion:

Repetitive hand motions including frequent keyboarding and use of the mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (under 15 pounds)

Environment:

May work prolonged or irregular hours

Mental Demands:

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