Requisition Number:

S0042214

Position Number:

PD0035714

Department:

Human Resources Campus:

Weatherford Campus [10]

Type:

Full Time Staff FLSA Non-Exempt Full-time/ Part-time:

Full-time Term:

12-month

Pay Grade:

Pay Grade Minimum:

$18.25

Proposed Start Date:

09/21/2026 Job Description Summary Assists the Executive Director in planning, directing and administering HR processes. Enters, tracks and logs data in the following databases: HRIS, Employees Retirement System, TEAMS (Teacher Retirement System) and Slate (employee training database) assists in the preparation of reports; and assists internal and external customers. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Education Associates Degree Required Experience 3 years experience in Human Resources or related field. Preferred Experience Experience in higher education Essential Duties and Responsibilities Responsible for administration of processes relating to fulltime employees. Assist departments with creating position openings and advertise in appropriate media. Process applications for full-time positions in PeopleAdmin system. Change applicant statuses in PeopleAdmin system in order to send notices to applicants regarding application status. Prepare job folders. Advise departments of hiring processes. Track status of vacancies. Follow up with departments on positions that have remained open for a period of time. May assist supervisors in scheduling interviews and checking references. Submit criminal history information checks. Update employment packets as necessary. Ensure packets appear neat and professional in appearance. Meet with each new full-time employee for onboarding and obtain necessary documents for employment. Review necessary forms and supporting documentation for accuracy and completion, ensuring timely processing. Prepare personnel files. Ensure personnel file contains required/appropriate documentation. Ensure original transcripts are on file as required. Ensure I-9 documentation is current and in separate files; follow retention schedule for I-9 documentation. Complete employment verifications. Enter and maintain full-time employee information in the HRIS database. Enter necessary changes as approved. Enter and maintain employee insurance information in the Employees Retirement System (ERS) database and update coverage information when needed. Ensure employee coding is correct for each employee reported through the Teacher Retirement System TEAMS monthly reporting database. Track all full-time employee training through the Vector Solutions database. Consistently notify employees and supervisors when employee training requirements are not met. Communicate with employees regarding Open Enrollment and changes to benefits. Schedule Open Enrollment meetings and invite insurance representatives to speak to employees regarding upcoming changes. Research and inform employees of wellness opportunities. Counsel with employees regarding retirement benefits and process. Conduct exit interviews and follow-up as necessary to ensure proper documentation is received before employee exits. Communicate with Payroll Office regarding employee changes. Scan documents in Docubase. Assist with general clerical tasks including answering phones, filing and distributing incoming mail when necessary. Assist with processing part-time employees and initiating purchase requisitions when necessary. Process unemployment claims and appeals. Attend hearings as necessary. Assist employees with Retirement Manager by printing certificates. Conducts year-end processes to ensure there are no contribution overages. Attend ERS and TRS training sessions as necessary. Assist with in-service sessions. Perform other duties as assigned. Knowledge, Skills and Abilities Ability to treat all persons with respect, dignity and justice, without discrimination based upon age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity; ability to exercise the highest professional and ethical standards in the use of College time and resources and observe the stated policies and procedures of the College; ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents; ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community; and, ability to effectively present information to various groups if necessary.

Activity:

Sit Frequency:

Constant Task:

Sitting at a desk to perform duties

Activity:

Walk Frequency:

Occasional Task:

Walking to various locations on campus

Activity:

Lift up to 20 lbs

Frequency:

Occasional Task:

Lifting/moving supplies Condition Use of video display terminal Example of condition Using a computer to perform duties

Open Until Filled:

Yes Special Instructions to Applicants This position is designated as a security sensitive position and requires a satisfactory criminal history background check. Weatherford College does not participate in the federal Social Security program. Males between the ages of 18 through 25 must be properly registered with the Selective Service System to be eligible for employment. 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