Recruiting Office Administrative Assistant (ROAA)

Recruiting Office Administrative Assistant (ROAA) Analytic Acquisitions - 3.0 Grand Rapids, MI Job Details Full-time From $48,000 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Life insurance Qualifications Spanish Microsoft Excel Microsoft Access Microsoft Outlook Operations management Phone communication Social media outreach Writing skills Basic math Talent acquisition platforms Content editing Content writing Associate's degree in Business Administration Secret Clearance English Research Mid-level Improving operational efficiency Microsoft Office 3 years Administrative experience Lease or rental agreement management Social media content creation Task prioritization Data entry Organizational skills Microsoft Teams Business Administration Clerical experience Appointment scheduling Phone call management Recruiting event sourcing Business Associate's degree Travel scheduling Communication skills File organization

Full Job Description Job Overview:

We are seeking a detail-oriented and experienced Administrative Assistant to join our team. This position will be supporting the United States Coast Guard (USCG) Recruiting Command (CGRC) Recruiting Office. We are also looking for someone who is bilingual English/Spanish and has experience editing and posting content on Social Media. "This job is a civilian position and does not require military service (including commission and enlistment)." The ideal candidate will be responsible for overseeing operational activities, ensuring efficiency, and maintaining high-quality standards within the organization. Recruitment Office Administrative Assistant position (ROAA) Job Responsibilities includes but are not limited to:

Requirements:

Associate's degree in business administration or related field. US Citizen and able to pass a thorough background check for clearance. 3+ years of experience in administrative, clerical and organizational skills. The education requirement may be waived if the relevant experience is directly connected to Government experience. Proficiency in Microsoft 365 Suite of products, Apps, and services, including, but not limited to Word, Excel, PowerPoint, Access, and Adobe Forms. Strong organizational skills with the ability to prioritize tasks effectively Excellent data entry skills with attention to detail Familiarity with basic math principles for analyzing operational metrics Ability to work independently and as part of a team to achieve operational goals Recruiting Office Operations Support Answering, directing, tracking, and reporting incoming phone calls Developing and maintaining the Recruiting Office schedule using Microsoft Outlook or the applicable enterprise solution Drafting, organizing, and tracking routine correspondence

IAW USCG

policies Maintaining the Recruiting Office reference library Maintaining unit correspondence files Placing, tracking, and reporting status of purchase requests for recruiting office supplies Maintaining a file management system in compliance within federal, USCG, and unit policies under the guidance of the Recruiter in Charge (RIC) Tracking and reporting office compliance with Government Property/ Vehicle programs Tracking and executing office mailings Serving as office space liaison for building lease/maintenance Utilizing recruiting lead software Office Performance Management Support Tracking and reporting each applicant's progress through recruiting and accession process Tracking and reporting recruiter performance, recruiter training, and Military Entrance Processing Station (MEPS) performance metrics Compiling and providing office performance metrics to CGRC and Headquarters personnel Track, process, and submit Scout Talent and Refer (STAR) program recruiting incentive packages Administrative Support Completing, routing, tracking, and reporting status of Local Marketing Support Forms and approvals Processing, tracking and reporting status of candidate's background investigations per references including but not limited to I-9, Employment Eligibility Verification forms, and the electronic questionnaires for investigation process (eQIP) process Scheduling the Armed Services Vocational Aptitude Battery (ASVAB) testing and MEPS appointments Booking travel arrangements for candidates per policy Drafting, submitting, tracking, and reporting status of waiver packages Information Technology Support Managing Microsoft Outlook calendars Managing / monitoring Outlook distribution groups and shared mailboxes Developing, updating, and maintaining the Recruiting Office Microsoft TEAMS site(s) under guidance of the RIC Sharing documents on Microsoft TEAMS Organizing files on Microsoft TEAMS Operating and reporting information from current lead management/accession software solution (Gangway) Communications Support Researching, creating, and maintaining outreach, centers of influence (COI), and distribution lists Developing communication flyers, posters, and other artifacts Supporting local, regional, and national recruiting events administrative requirements Posting, monitoring, and reporting on Recruiting Office's social media sites •Analytic Acquisitions, LLC. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. If you are a motivated professional with a passion for optimizing operations, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Job Type:

Full-time Pay:

From $48,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): Do you have any Military experience? You must be a US Citizen to apply. Are you a U.S. Citizen? Please provide your best contact phone number and email, other than indeed email. What is your commute time to this location? Time and Miles. Explain your Social Media experience with posting and communication.

Education:

Associate (Required)

Experience:

Administrative Assistant:

3 years (Required)

Microsoft Office:

3 years (Required)

Language:

English/Spanish (Required) Security clearance: Secret (Preferred)

Work Location:

In person