Position Title:

Administrative Assistant/Registration Officer Department:

Animal Control Status:

FullTime /

NonExempt Reports To:

Animal Control Administrator Location:

Oregon, Illinois Pay Range $16.50 to $18.00 depending on qualifications and experience Position Summary Under the general supervision of the Animal Control Administrator, the Administrative Assistant performs clerical, customer service, financial, and office support functions necessary for the efficient daily operations of the Animal Control Department. This position interacts frequently with the public, veterinary clinics, law enforcement agencies, and municipal partners, and requires strong communication, organization, and administrative skills. Essential Duties and Responsibilities Daily Duties

Monitor and respond to department voicemails and emails
Answer and route incoming phone calls
Process incoming and outgoing mail
Maintain office supply inventory and place necessary orders
Maintain the county's rabies vaccination and animal registration database
Organize and maintain paper files for vaccinations and registrations
Process tag payments submitted by veterinary clinics and pet owners
Conduct overthecounter rabies tag sales
Gather, record, and update information on lost and found pets
Collect applicable fees for release of county strays picked up by the Warden
Coordinate communications with law enforcement and municipal agencies as needed
Enter microchip information into online platforms and internal databases
Provide general administrative and secretarial assistance to the Administrator
Receive and document animalrelated complaints, including loose dogs and welfare concerns, for assignment to the Warden
Assist with scheduling and coordinating the lowcost spay/neuter program
Assist with implementation and documentation of the TNR (TrapNeuterReturn) Feral Cat Program Weekly Duties
Balance and update the daily revenue spreadsheet
Prepare weekly deposits and deliver them to the Treasurer's Office
Perform weekly database backup
Mail microchip registration forms
Contact pet owners regarding vaccinations that have not yet been registered
Contact pet owners with overdue registrations or vaccinations
Prepare overdue registration lists for Warden followup Monthly Duties
Prepare and mail reminder cards, overdue vaccination notices, and final notices
Compile lists of delinquent tags and overdue vaccinations
Prepare bills and assemble reports for Administrator review prior to committee meetings
Mail vendor checks issued by the Treasurer's Office AsNeeded Duties
Attend committee meetings when the Administrator is unavailable
Assist the Warden with field calls when appropriate
Assist with tracking tag distribution to veterinary clinics
Schedule, organize, and attend vaccination or microchip clinics
Order microchips, registration tags, certificate books, and related supplies
Fulfill FOIA requests in the absence of the designated FOIA Officer Minimum Qualifications
High school diploma or equivalent required; additional training in office administration preferred
Prior experience in clerical, administrative, or customer service work required (government or animalrelated experience preferred)
Proficiency with computers, including email, spreadsheets, data entry, and database systems
Ability to learn and utilize specialized animal control registration and microchip software
Effective verbal and written communication skills
Strong organizational skills and the ability to manage multiple tasks and deadlines
Accurate cashhandling and recordkeeping abilities
Ability to maintain confidentiality and handle sensitive information appropriately
Strong problemsolving abilities and attention to detail
Ability to work independently and collaboratively within a small team
Ability to interact professionally with the public, veterinarians, law enforcement, and municipal partners
Comfort working around animals in a controlled environment
Ability to remain calm, courteous, and solutionfocused during emotionally charged situations Physical Requirements
Ability to sit, stand, and walk for extended periods
Ability to lift or move up to approximately 25 pounds
Ability to occasionally assist with handling animals in a controlled environment (no handling of aggressive animals required)
Ability to bend, reach, file, type, and perform repetitive hand and wrist movements
Ability to work in office settings and, when required, outdoor or shelter environments
Ability to effectively communicate in person, by phone, and in writing
Ability to sustain attention to detail in a busy environment Application Process Applicants must submit a completed County employment application, résumé, and any additional required documentation to: https://oglecounty.

aaimtrack.com/jobs/ Position open until filled. 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