Administrative Office Associate Maryland Judiciary - 3.1 Baltimore, MD Job Details Full-time $52,704 a year 9 hours ago Benefits Paid holidays Health insurance Dental insurance Tuition reimbursement Paid time off Pension plan Employee assistance program Vision insurance Life insurance Qualifications Customer communication Report writing Spreadsheets Writing skills Copy machines Basic math Content editing Word embeddings Employee relationship building English High school diploma or GED Fax machines Desktop applications Typing Clerical experience Productivity software Faxing Customer service problem-solving File organization Database software proficiency Full Job Description Job Title Administrative Office Associate Division/Department Administration Closing Date September 3, 2026 Location Baltimore City District Court 1400 E. North Ave., Baltimore, MD 21213 Salary $52,704 FLSA Status Non-Exempt At Will No Position Type Fulltime The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Maryland Judiciary Benefits (mdcourts.gov) About the Maryland Court System | Maryland Courts (mdcourts.gov) salaryrangesfy27.pdf

Financial Disclosure :

As a state employee, you may be required to file an annual Financial Disclosure with the State Ethics Commission. If you are required to file, you will be notified by the Judiciary Human Resources Division and must file within 30 days of employment and no later than April 30th of each subsequent calendar year.

Essential Job Functions:

This is a secretarial and administrative position providing support to the Associate Judges of the District Court for Baltimore City. Duties are to screen and route messages to the appropriate party or department, use proper expense reports or invoices, and update the court?s various databases. Process search and seizure warrants and VOP?s and forward timely. Responsible for typing reports, decisions, opinions, motions, orders, memos, and drafting letters and miscellaneous documents. Assists with special projects and performs other duties as assigned by a Supervisor, Judge or Administrative Official.

Essential Duties and Responsibilities:

Manage, update, and organize court records, databases, files, and forms. Prepare and distribute various documents and reports timely. Manage work assigned to judges including scheduling bails, bail modifications and other related matters. Organize and maintain filing systems; prepare letters, judges notes, memoranda, tables, reports, forms, opinions, and orders. Sort and route mail; distribute violation of probation requests and other correspondences; manage incoming calls, schedule meetings, screen visitors; coordinate access between judges, the public, treatment providers, justice partner agencies, etc. Manage inquiries from law enforcement agencies; manage and track e-warrant and emergency petition requests. Provide back-up support for Administrative Office Associate to the Administrative Clerk, the interpreter coordinator, and the Administrative Aide to the Administrative Judge. Assist with various Problem-Solving Court activities; monitor and remind judges of work in the MDEC queues.

Minimum Qualifications:

Education:

High school diploma (or GED equivalent).

Experience:

Two (2) years of work experience providing secretarial, clerical, or administrative work involving the use of a personal computer and word processing software.

Knowledge, Skills, and Abilities:

Knowledge of:

Basic English and arithmetic to include, but not limited to spelling, punctuation, subtraction, multiplication, division. General office practices, procedures and equipment. Office equipment including, but not limited to computers, telephones, copiers, scanners, fax machines, etc. Judicial policies, procedures and forms.

Skill in:

Communication, both verbal and written. Manage priorities to meet critical deadlines while multitasking. Typing on personal computer. Organization and time management. Accuracy and attention to detail. Customer service and handling problems tactfully and patiently. Reading, comprehension, proofreading and editing. Usage of standard office equipment, computer equipment and computer applications, including Microsoft Suite. Interpersonal communications and relations.

Ability to:

Work within time constraints, meet fixed deadlines, and demonstrate good organization skills. Interpret, apply, and follow a variety of written or verbal instructions. Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing. Use and maintain alphabetical and numerical filing systems. Perform basic arithmetical calculations and computations accurately. Use standard office and business equipment including but not limited to personal computers, word processing, spreadsheets, database software, copier, register, scanner, fax machine, etc. Understand and abide by departmental rules, regulations, and procedures. Accurately prepare and process a variety of reports, reports and documents. Establish and maintain effective working relationships with employees, superiors, and/or the public. Maintain confidentiality. Type 45-50 words per minute accurately.

Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools:

Personal computer, typewriter, xerox machine, calculator, fax machine, laser printer, Dictaphone machine postage meter, and copier.

Software and Computer Skills:

Microsoft Office, Word, Gears, MDEC, DV Office, Connect, and Courtnet. Ability to type 45-50 words per minute accurately.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted. Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application. For further information please contact Talent Acquisition at . The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status , physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.