Documentation Specialist Tropical Shipping
0 Miami, FL Job Details Full-time 2 hours ago Qualifications High school diploma or GED Driver's License Full Job Description Responsibilities Documentation Specialist (CRB, DLX) (00-216) Last Updated 04/30/2026 | Last Approved 04/30/2026 Export Email General Information FLSA StatusNon Exempt Job LevelAIP 5% Cost Center NameCaribtrans Traffic & Cust Supp Cost Center Number15373 15474 15471 15314 15312 15310 15311 Salary GradeUSH 039 Department NameAll Trade Support Depts Northeast Traffic Miami Traffic B.I. Traffic Immediate SupervisorTraffic Supervisor Consolidation Manager LocationNew Jersey Miami Riviera Beach Job Description Job SummaryResponsible for obtaining all documentation from Freight Forwarders for the timely shipment of cargo to all destinations. Responsible for ensuring all US government regulations are met. Complete and monitors processes for carrier compliance. Supervisory Responsibilities Budgetary Responsibilities Job ScopeNo supervisory or budgetary responsibilities Principal Duties and Responsibilities Responsible for performing TLink processes for completion of vessel manifests and Job related duties including the updating of Jobs and processing Jobs on workplans for export compliance. Identifies and obtains necessary documentation required for exporting cargo from Freight Forwarders or Agents including invoices, proformas shipper instructions, statements of value, customs clearances, bonds, phytos, and hazardous declarations. Ensures that documentation received meets requirements of US Customs and other government agencies export regulations. Reviews jobs for CTL/CTS status changes. Assists Port staff with inquiries on cargo status and tracking. Mails documents to customers not accepting email copies. Performs all other related duties as requested. Qualifications Education (Minimum)High School Diploma or equivalent Experience (custom)Six months to one year related documentation experience. LicenseValid Local Driver's License. Travel PhysicalOffice Environment
- Manual dexterity to perform repetitive motion tasks on computer. Ability to bend or stoop to retrieve lower shelf files. Ability to reach overhead to retrieve upper shelf files. Ability to sit 1/3
- 2/3 of day. Ability to work on feet for 1/3
- 2/3 day.
LanguageEnglish Other Information Skills, Knowledge and Abilities Skills in oral communications. Skills in written communications. Skills in time management. Skills in typing. Skills in basic mathematics, which includes and is not limited to addition, subtraction, multiplication, division and percentages. Skills in the operation and use of a calculator. Skills in reading comprehension. Skills in planning and organizing. Skills in customer service and satisfaction. Skills in decision-making, problem solving and critical thinking. Skills in telephone etiquette and customer sensitive. Skills in computer data entry. Skills in word-processing. Knowledge of U.S. and foreign government customs forms and procedures. Knowledge of tariff application and Federal Maritime Commission regulations. Knowledge of Seven Seas coverage, products, rate structure, and claims procedures. Knowledge of shipping terms of sale, and Tropical's credit procedures. Knowledge of Tropical's service standards and levels. Knowledge of operations and sales. Knowledge of traffic operations. Knowledge of cargo flow. Knowledge of competitive factors and how to sell against them. Knowledge of hazardous material handling guidelines. Knowledge of windows environment. Knowledge of math. Knowledge of word processing and spreadsheet applications. Knowledge of port regulatory requirements for cargo documentation. Knowledge of company core business system for booking, creating and tracking cargo documentation. Knowledge of container stow procedures. Knowledge of computers and their operation. Knowledge of filing procedures. Ability to write legibly. Ability to work closely with others. Ability to perform tasks with minimum supervision. Ability to pay attention to detail. Ability to be flexible. Ability to work under deadline pressure and perform tasks as required. Ability to work overtime. Ability to analyze problems and provide appropriate solutions. Ability to interact across departmental boundaries to solve problems. Ability to get along well with others. Ability to translate customer requirements into operational procedures. Ability to accurately read and quote tariffs. Ability to multitask and change priorities. Ability to meet deadlines. View Job Descriptions Status Approved © Copyright Salary.com 2026. All Rights Reserved.
