A Document Control or Management Specialist manages written and electronic documents for an office or company. Develops or maintains systems for keeping track of documents, including labeling, retrieving, distributing, recovering and destroying documents as needed.
Purpose . No matter your role or area that you work in, at SGMC Health we are collectively working towards goals that will make our community a better place. Excellence . We strive to do the right thing the right way, are accountable in all we do, require competence of our people, and are compassionate in our service. Team Spirit. We encourage team effort, support personal and professional development, acknowledge individual talents and skills, and support innovation and empowerment. Award Winning Performance. We are committed to providing the best care possible and we are proud to be recognized locally, statewide, and nationally for the exceptional care that our staff provides.
WHY YOU WILL LOVE SGMC HEALTH SGMC
has great benefit options, depending on the role that you are going into- including healthcare, supplementary benefits, ways to save for the future, opportunities for career advancement, and opportunities to expand your skill set. Some of these great benefit options are listed below: Low Healthcare Insurance Premiums 401(k) with employer match Paid Time Off (PTO) Employee discounts Company paid life insurance Short-Term and Long-Term Disability Cancer Insurance Accident Insurance Pet Insurance Tuition Reimbursement On-the-job training and skills development Opportunities for growth and advancement Employee Assistance Program
JOB LOCATION
: Main Campus
DEPARTMENT
ACCREDITATION
REGULATORY COMPLIANCE SCHEDULE
Full Time, 8 HR Day Shift, Days
POSITION SUMMARY
The Document Control Specialist is responsible for the management, accuracy, integrity, and accessibility of organizational documents. This role ensures documents are created, reviewed, approved, distributed, and archived in compliance with organizational policies, regulatory requirements, and accreditation standards. The specialist supports readiness for audits, surveys, and regulatory reviews through effective document control processes and systems.
KNOWLEDGE, SKILLS & ABILITIES
Associate's Degree in Health Information Management, Business Administration, Quality, or related field preferred. Minimum of one (1) year of experience in document control, quality, compliance, or healthcare administration. Demonstrated experience using electronic document management systems. Strong computer skills with emphasis on Microsoft 365 and document control software. Excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills.
WORKING CONDITIONS - ADA INFORMATION
Works primarily in hospital setting, primarily daytime hours with flexibility required for meeting schedules, rounds, travel, etc. and relief of shift house supervision coverage. Moderate amount of time in office setting or meetings with extended periods of sitting, alternating with moderate amounts of time inpatient care areas. Walking, standing, and sitting. Lifting is occasionally in excess of 50 lbs. May occasionally require long, irregular or flexible work hours. May be exposed to blood/body fluids, including infectious diseases. Considerable mental effort to assess, plan and make or recommend decisions in complex environment.
