Overview We are seeking a dedicated and highly organized City Clerk to join our municipal team. The City Clerk plays a vital role in ensuring the efficient management of city records, compliance with regulatory requirements, and the facilitation of transparent governance. This position involves overseeing document management systems, maintaining accurate archives, and supporting administrative functions that uphold the integrity of city operations. The ideal candidate will demonstrate exceptional organizational skills, expertise in information governance, and a thorough understanding of records management regulations. Duties Manage and maintain comprehensive document management systems, including electronic and physical records, ensure compliance with legal requirments and provide public access to records as required by law. Oversee records retention schedules in compliance with local, state, and federal regulations to ensure proper archival processing and disposal. Implement and monitor information governance policies to safeguard data security and ensure regulatory compliance across all records. Coordinate the digitization of physical records and manage content within content management systems such as SharePoint or iManage. Ensure adherence to archival standards during archival processing and maintain detailed metadata and taxonomy for efficient information retrieval. Facilitate government records management activities, including filing, indexing, proofing documents for accuracy, and managing record retention for compliance. Support regulatory compliance management by preparing reports, conducting audits, and ensuring documentation aligns with legal standards. Collaborate with departments to improve recordkeeping practices using document management tools while maintaining high standards of information security. Assist in training staff on best practices for records management, including electronic records management and document handling procedures. Preform a range of administrative functions such as maintain financial records, assisting with budgeting, licenses and permits, and supporting day-to-day municipal operations. Ensure the municipality adheres to local, state, and federal regulations. Administer oath of office, uphold transparency standards, and support lawful governance practices. QuickBooks AP/AR Budgeting Banking Payroll Taxes Phones Record Keeping Putting together agenda Packets for all board members.

Pay:

$46,623.44 - $56,148.65 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person