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Inspection Coordinator / Administrative Support
Job
Tokai Carbon GS
Rochester, NY (In Person)
$48,880 Salary, Full-Time
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Job Description
Position Summary Tokai Carbon GS is seeking a detail-oriented and highly organized Inspection Coordinator / Administrative Support professional to support the Inspection team. This role is responsible for managing documentation, formatting deliverables, and ensuring accurate record keeping maintaining compliance with customer and regulatory requirements. The ideal candidate will play a key role in streamlining inspection processes by handling administrative workloads, allowing inspectors and managers to focus on core quality activities. Key Responsibilities Documentation & Reporting Format and prepare inspection reports, including FAIRs (First Article Inspection Reports) and customer-specific documentation packages Ensure all reports meet internal standards and customer formatting requirements Document Management Upload and maintain documents within internal systems and customer portals Manage document revisions, ensuring accuracy and proper version control Organize and maintain digital and physical filing systems for Inspection records Certification & Traceability Compile and organize certification packages Maintain traceability documentation to ensure compliance with customer and regulatory requirements Verify completeness and accuracy of all documentation before submission Administrative Support Provide general administrative support to the Inspection team Assist with tracking documentation status and due dates Coordinate with inspectors, engineering, and customers as needed Qualifications 2+ years of administrative or document control experience (quality or manufacturing environment preferred) Strong attention to detail and organizational skills Experience with document control systems and file management Proficiency in Microsoft Office (Word, Excel, Outlook Experience Familiarity with quality documentation such as FAIRs, certs, or inspection reports is a plus Basic database knowledge; familiarity with ODBC or similar systems considered a plus Key Competencies High level of accuracy and attention to detail Strong time management and organizational skills Ability to manage multiple priorities in a fast-paced environment Clear written and verbal communication Self-motivated and proactive Success Indicators Accurate, complete, and professionally formatted Inspection documentation Improved turnaround time for customer-required deliverables Reduced administrative burden on inspectors and managers Well-organized, audit-ready document systems Compensation Individual compensation packages are based on a variety of factors unique to the candidate, including skill set, experience, qualifications, and other job-related reasons. A reasonable estimate of the compensation range for this position is $22.00 - $25.00 per hour. We pride ourselves on treating our employees like family. We offer competitive salaries that are in line with or above industry standards and an extensive benefits package including: Medical Company Paid Dental, and Vision Company Paid Life Insurance 401k Matching Company Performance Based Bonus Shift Differentials Paid Time Off 10