A Document Control or Management Specialist manages written and electronic documents for an office or company. Develops or maintains systems for keeping track of documents, including labeling, retrieving, distributing, recovering and destroying documents as needed.
The document control lead is responsible for leading a team of Document Control Specialists, to manage and maintain an organization's documents, ensuring they are accurate, compliant, and accessible.
RESPONSIBILITIES & DUTIES
Reviews and approves Material Tests Reports (MTR's) for accuracy and conformance to contractual requirements. Supports in the preparation of contractually required Data Books and Dossiers. Ability to maintain Quality Records for the Quality Control and Quality Assurance functions in accordance with established ISO 9001document control and retention policies. Ability to perform multiple tasks concurrently, ability to work in a fast-paced environment, ability to interchange with others in the department. Manage the entire document lifecycle, including the routing, review, approval, distribution, and archiving of controlled documents. Perform internal audits to ensure compliance with quality systems and standards, and support external audits by preparing and organizing documentation. Track non-compliance and assist in the implementation and verification of corrective and preventive actions (CAPAs).
OTHER RESPONSIBILITIES
To ensure Kelvion's Standard of Excellence, which includes quality, is incorporated into every product we produce. Follow all company policies and procedures, including but not limited to Global Code of Business Principles, Code of Ethics and Business Conduct, Vision and Values, Operational Framework
REQUIREMENTS
(KNOWLEDGE, SKILLS & ABILITIES) Personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc. Understanding of quality management principles and standards, such as
ISO 9001.
Meticulous and detail-oriented, with the ability to interpret complex instructions and verify document accuracy. Excellent written and verbal communication skills for collaborating with different teams.
EDUCATION AND EXPERIENCE
(required levels) High school diploma or
GED PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; reach with hands, arms, and shoulders. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee occasionally will be required hand lift and/or move objects up to 50 pounds .
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
