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Document Controller
Career Insights for Document Control / Management Specialist
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Scorecard
Based on Oklahoma data
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What they do
A Document Control or Management Specialist manages written and electronic documents for an office or company. Develops or maintains systems for keeping track of documents, including labeling, retrieving, distributing, recovering and destroying documents as needed.
$46,082 / year median in Oklahoma
+3% projected growth
Job Description
Description Document Controller Location:
Tulsa, OK Travel/Commute:
Regular travel to Muskogee, OK required
Pay:
$50,000-$60,000
DOE Schedule:
Full-Time |
Temp-to-Hire Environment:
Construction / Blue-Collar Setting Position Overview A growing construction company is seeking a highly organized and proactive Document Controller to take ownership of the construction project closeout process. This is a dedicated closeout position with no traditional Project Manager or Project Engineer responsibilities. The Document Controller will coordinate the collection, review, tracking, and completion of required project closeout documentation and deliverables. This individual will work closely with subcontractors, Trade Partners, Project Engineers, and internal teams to ensure closeout requirements are clearly understood, deadlines are met, and documentation is complete and accurate. The ideal candidate is someone who will "own the process"—proactively communicating expectations, holding subcontractors accountable, identifying outstanding items, monitoring metrics, and driving projects through successful closeout. Key Responsibilities
+ Own and coordinate the construction project closeout process from start to completion.
+ Assign and communicate closeout responsibilities to subcontractors, Trade Partners, and internal team members.
+ Hold subcontractors accountable for timely, accurate, and quality closeout deliverables.
+ Partner with Project Engineers to gain buy-in from Trade Partners and ensure closeout expectations are understood.
+ Track outstanding documentation, deadlines, deliverables, and project status.
+ Maintain accurate closeout data and provide visibility into metrics, active items, aging items, and overall progress.
+ Proactively follow up on missing, incomplete, or inaccurate documentation and resolve issues.
+ Organize and facilitate team meetings, lunch-and-learns, and training sessions regarding closeout expectations and processes.
+ Coordinate internal teams and ensure assigned responsibilities are completed on schedule.
+ Maintain organized digital project files and ensure all closeout documentation is properly recorded and accessible.
+ Identify process gaps and recommend improvements to increase efficiency and accountability.
+ Take initiative to start conversations, address roadblocks, and keep closeout activities moving forward.
+ Provide regular status updates and reporting to leadership. Requirements Qualifications
+ Construction experience required, preferably experience working with subcontractors or Trade Partners.
+ General understanding of construction terminology, project workflows, and closeout processes.
+ Strong organizational skills and exceptional attention to detail.
+ Ability to hold subcontractors and internal teams accountable to deadlines and quality standards.
+ Excellent verbal and written communication skills.
+ Proactive, self-motivated approach with a willingness to learn and understand the "why" behind processes.
+ Strong computer skills with proficiency in Microsoft Office and Google Workspace.
+ Ability to organize, analyze, and communicate data and metrics.
+ Comfortable managing multiple projects, deadlines, and outstanding items simultaneously.
+ Ability to work independently while effectively coordinating with internal and external teams.
+ Reliable transportation and ability to regularly commute to Muskogee.
+ Must be able to pass a background check and drug screen. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .