Documentation Specialist II#26-24218 North Chicago, IL Onsite Job Description

Description:

Ensure that all visitors are equipped with appropriate safety attire before entering the warehouse floor. Filing and records retention. Operate manual pallet jacks as needed for movement of pallets of records. Create purchase orders (e.g., for commodities or supplies) and manage transactions using SRM and SRP systems. Willing to provide training on these platforms. Experience in purchasing, materials management, records retention, or document archiving. Years of experience/education and/or certifications required: - High school diploma is sufficient, some college preferred. What are the top 3-5 skills requirements should this person have? 1. High school diploma is required. Two (2) or more years of college, business school or equivalent job experience is desired. 2. Microsoft Office experience- Word, Excel, PowerPoint 3. Demonstrated basic knowledge of the purchasing process (e.g. purchasing policies and procedures, S4HANA/SRM, and vendor management) 4. Demonstrated critical thinking and problem-solving abilities, plus clear and concise written and verbal communication skills. 5. Demonstrated ability to multi-task, strong communication and personal skills What is a nice to have (but not required) regarding skills, requirements, experience, education, or certification? - SAP experience. (can train) What type of environment is this person working in? Warehouse office environment, archiving in a records room part of the warehouse. Work Schedule (Define days,# of hours)/ Is Overtime offered or required? If yes, how many hours, what impact to scheduled working hours? - 8-4:30PM[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]Does this position offer the ability to work remotely on a regular basis or is it an on-site role? If remote opportunity exists, what are the options (i.e. 1 day remote, 4 days on-site)? - 100% onsite

Purpose:

Describe the primary goals, objectives or functions or outputs of this position. U.S. Distribution Operations supports

• by receiving, storing and shipping and entity products.

This position will handle warehouse office duties required to receive, quarantine and process customer order documents that may include commercial, third party contracted products, non-commercial or other materials. This position is responsible for the timely creation of Shopping Carts/Requisitions within

SRM S/4HANA

to ensure on-time delivery of necessary goods and services needed to support the business. This position interfaces with suppliers, visitors and

• employees at all levels in the business.

Activities include responsibility for catering and conference room requests. This role has responsibility for visitor verification.

Responsibilities:

List up to 10 main responsibilities for the job. Include information about accountability and scope.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]

• Create, process and manage requisitions in

SRM S/4HANA

to ensure timely creation of purchase orders.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]

• Ensure shopping carts/requisitions include the required documentation.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Process order receipts .[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Confirm shipments in EWM.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• File shipment documentation and perform file and records management activities per
• policy/records coordinator.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Manage shipment inquiries as needed.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Track temperature sensitive or other critical shipments with carriers.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Receive and perform other daily work assignments from group leader or manager.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Provide general office support as needed.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Read and understand Business Operating Procedures related to job responsibilities and written in English.

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Qualifications:

List required and preferred qualifications (up to 10). Include education, skills and experience.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]

• High School diploma required. Two (2) or more years college, business school equivalent or equivalent job experience is desired[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Demonstrates critical thinking and problem-solving abilities
• Computer applications (word processing, spreadsheets, and presentations)[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Planning and organizational skills[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Demonstrated ability to prioritize and multi-task to enhance productivity and manage workload[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Strong communication and interpersonal skills[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Demonstrates basic knowledge of the purchasing process (e.g. purchasing policies and procedures, ECC/SRM, and vendor master management) plus clear and concise written and verbal communication skills.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Possesses ability to work within team environment.

EEO:

"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."