Document Controller (Houston, TX, 77086) | 09/18/26

Job Description Job Description & Skill Requirement:

Document Controller Job Description Document Controller (DC) will be assigned to one or more projects and will function under a

dotted-line matrix organization with hard line accountability to the Client Information Manager

based upon project assignments. The DC is accountable to ensure adherence to company

standards and processes, and will be assigned to support project teams at various offices;

minimal travel between offices is required. Key Responsibilities Governance and Control

• Ensure the effective application of Client's Document Control processes, procedures,
  numbering standards, tools and systems
  
• Perform Document Control activities for the assigned Project Team including the
  management of all drawings, correspondence, internal documentation, final project
  documentation, and all project related documents
  
• Implement procedures and work processes that adhere to Client's Document Control
  standards
  
• Responsible for oversight and assurance that Contractor Document Control function
  conforms and delivers to Client's Document Control standards
  
• Basic understanding of DFO (Documents for Operations) requirements
  
• Utilize and share lessons learned in accordance with Client's best practices
  
• Responsible for maintaining integrity of the Project information stored in Client's
  Information Management System (IMS)
  
• Respond to Project queries and status requests
  
• Expedite personnel delivering documents to meet the scheduled delivery of information
  
• Ensure information is handed over in compliance with the Client's Document Control
  requirements, the specific operations business needs and in alignment with the project
  schedule Interfaces
• Develop and maintain interfaces with key project stakeholders within the Company as
  well as with the Contractors
  
• Represent the Document Management function at relevant project meetings or
  workshops (e.g. Project Team Meetings and Project Service Meetings)
  
• Support and champion document management standardization objectives through the
  provision of training and other knowledge sharing activities
  
• Liaise with the Contractor Document Control staff regularly
  
• Research and maintain awareness of DC standards and business best practices for
  project documentation
  
• Serve as the point-of-contact for the project team for the management of project
  documentation and the supporting applications Administration
• Deliver efficient, effective and secure management of documents and Project Team
  support that includes document capture, quality assessment, rejection as applicable,
  coding, updating, review routing, distribution to ensure that project documents adhere
  to the documentation requirements (name, revisions, review and approved, etc.)
  
• Process incoming/outgoing Project Documentation accurately, and in a timely fashion
  
• Timely distribution of submitted documents based on pre-approved Document
  Distribution Matrix (DDM)
  
• Perform quality assurance to ensure integrity and accuracy of the Project Master Document Register
• Analyze data from the project MDR to identify gaps in documentation
  
• Facilitate training and guidance for project team members use of the IMS
  
• Oversee the application of document numbers and the delivery of documents to meet
  project requirements to both internal project team members and Contractors
  
• Daily contact with Client Project team members and routine contact with Document Control Supervisor
• Proactive in addressing or sharing issues with others who can address them
  Essential experience and job requirements Document Controller1 United States