Legal Administrative Specialist Compensation:

$28.00 per hour

Employment Type:

Full-Time, Non-Exempt Location:

Ladera Heights, CA (90056) — 100% On-Site Daily (No remote/hybrid) Position Overview A well-established organization is seeking a confidential, highly organized Legal Administrative Specialist to provide direct administrative and operational support to the Chief Compliance Officer/General Counsel and executive leadership. This role serves as a key liaison to Board members, internal teams, and external stakeholders. Key Responsibilities Manage executive calendars, coordinate busy schedules, and prepare meeting materials. Draft and prepare corporate filings, Board meeting agendas, minutes, and resolutions. Oversee contract routing, execution, tracking, and department filing. Process routine correspondence, invoices, expense reports, and supply orders. Handle document intake, including subpoenas, liens, and insurance certificate requests.

Qualifications Education:

Bachelor's degree OR Paralegal Certificate required.

Experience:

Minimum 2 years of administrative support experience for senior/C-suite executives. Minimum 1 year of experience in a corporate legal/compliance department or law firm.

Skills:

High discretion and proven ability to maintain strict confidentiality. Strong minute-taking and corporate documentation abilities. Excellent calendar management and written/verbal communication skills. Tech-savvy with platforms like Zoom, board portals, and internal document systems. Benefits Package Comprehensive Medical, Dental, and Vision coverage (95% employer-paid) 401(k) with company match Paid sick time, vacation, and holidays Flexible Spending Account (FSA) Pre-paid legal services Continuing education and professional development support (HRCI, SHRM, CEU, CPE) #COR1

Pay:

$28.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid sick time Paid time off Tuition reimbursement Vision insurance Application Question(s): Bachelor's degree OR Paralegal Certificate required.

Experience:

support to senior/C-Suite executives: 2 years (Required) corporate legal/compliance department: 1 year (Required) zoom, board portals: 3 years (Required)

Work Location:

In person