Reports To:

Operations Manager Department:

Litigation -

Unlawful Detainers Classification:

Full-Time, Non-Exempt Work Location:

In-office (Monday-Friday)

Position Summary:

We are seeking a highly organized and detail-oriented Intake Specialist to join our Unlawful Detainer (Eviction) Litigation team. This is a full-time, in-office position in a fast-paced, deadline-driven legal environment. As the first point of contact once a new eviction matter is received, you will play a critical role in ensuring every case is reviewed, organized, and entered accurately so it can move forward without delay. If you thrive in structured environments, enjoy working with clear processes, and perform well under measurable performance expectations, this may be an excellent fit for you.

Key Responsibilities:

Monitor a shared inbox for incoming eviction matters Review client-submitted documents immediately upon receipt Confirm all required documents are present and request missing items promptly Accurately enter new cases into Filevine within 24 hours Ensure all new cases are clean, complete, and ready for filing Prepare and review Summons & Complaint documents for court filing (training provided) Communicate clearly and professionally with property managers Maintain organization and accuracy during fluctuating workload volumes

Required Skills and Qualifications:

Legal administrative experience preferred Experience in high-volume office environments Comfortable with case management systems (Filevine experience is a plus) Experience handling time-sensitive tasks Prior Unlawful Detainer (UD) or eviction experience is helpful but not required

Preferred Qualifications:

Legal administrative experience High-volume office experience Administrative roles involving time-sensitive tasks Experience with case management systems or document-heavy workflows Prior eviction or Unlawful Detainer experience is helpful but not required

Job Type:

Full-time Pay:

$23.00 - $28.00 per hour Application Question(s): What is your desired hourly rate?

Experience:

Administrative:

2 years (Preferred)

Location:

Pleasanton, CA 94588 (Preferred) Ability to

Commute:

Pleasanton, CA 94588 (Required)

Work Location:

In person