$60,000-$70,000 per year Job Summary We are seeking an experienced and highly organized Legal Administrative Assistant to provide administrative, legal, and compliance support to an in-house Legal department. This is a fully on-site position for a detail-oriented professional who is comfortable managing multiple priorities, learning new systems, handling confidential information, and working independently while collaborating with internal departments and external partners. The ideal candidate will have several years of experience in a legal administrative or paralegal role and will be comfortable working in a fast-paced, highly regulated business environment. Experience in a regulated industry such as healthcare, pharmacy, manufacturing, or another compliance-driven environment is a strong plus. Key Responsibilities Provide administrative and legal support to the Legal department and in-house counsel. Process DocuSign requests and maintain electronic signature workflows. Maintain and organize legal department files, agreements, governance records, and historical documentation. Assist with corporate registrations, annual reports, governance documents, and compliance deadlines. Monitor facility licenses and assist with license renewals. Maintain trademark tracking and coordinate with in-house counsel regarding trademark matters. Manage assigned compliance programs, submissions, waivers, and supporting documentation. Assist with regulatory reporting and documentation requirements. Prepare, proofread, format, and maintain professional correspondence and legal documentation. Support requests for records according to established processes. Assist with customer-facing documentation to ensure consistency with approved language and industry standards. Assist with maintaining databases, trackers, and compliance records. Work with internal departments including HR, Finance, Pharmacy, and other business units to obtain information and complete assigned projects. Assist with regulatory and compliance-related projects and deadlines. Support the Director of Legal Support and in-house counsel with special projects and initiatives. Perform other duties and projects as assigned. What We're Looking For 3+ years of experience as a Legal Administrative Assistant, Legal Assistant, Paralegal, or similar role. Strong organizational and time-management skills. Excellent attention to detail and accuracy. Ability to manage multiple projects and deadlines simultaneously. Strong follow-through and ability to prioritize competing tasks. Proactive approach to problem-solving. Professional judgment and discretion when handling confidential information. Strong written and verbal communication skills. Comfortable learning new software, systems, and processes. Proficiency with Microsoft Office Suite. Experience with DocuSign or similar electronic signature platforms preferred. Experience with NetSuite or comparable ERP/CRM systems preferred. Experience working in a regulated industry such as healthcare, pharmacy, manufacturing, or government-regulated environments is a strong plus. Ability to work effectively with multiple departments and external contacts. Preferred Qualifications Paralegal certification is a plus. Experience supporting an in-house Legal department is a plus. Regulatory or compliance-related experience is highly valued. Experience maintaining legal records, corporate documents, licenses, or compliance trackers is a plus. Work Environment This is a 100% on-site position in Pompano Beach, FL. The successful candidate should be comfortable working in an office environment and managing a variety of administrative, legal, and compliance-related responsibilities throughout the day. If you are an organized, detail-oriented legal professional who enjoys taking ownership of projects and keeping complex processes on track, we would love to hear from you . #PRO123
