< Important Recruitment Information for this vacancy Job Posting closes: Open Until Filled; Screening begins immediately and continues until filled. Office of the Kansas Attorney General Administrative Specialist Concealed Carry Licensing Unit

•Civil Division About the

Position Classified/Unclassified Service:

Unclassified (At-Will)

Full-Time/Part-Time:

Full-Time FLSA :

Non-Exempt Locations:

Topeka, Kansas (Shawnee County) Eligible to

Receive Benefits:

Yes Veterans' Preference Eligible:

Yes Work Schedule:

Monday-Friday; 8:00 AM

•5:00

PM Compensation Annual Compensation Range:

$18.50

•22.00 DOE Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information The Office of the Kansas Attorney General ( OAG ) is accepting applications to fill an Administrative Specialist position in our Concealed Carry Licensing Unit within our Civil Division. This position will assist with processing conceal carry licensing initial and renewal applications. Under the direction of the Licensing Unit Director, the individual selected to fill this position will perform duties to include, but not limited to the following:

PRIMARY DUTIES

Processes incoming initial and renewal applications for the CCLU by opening the mail, updating applicant/licensee information in the database, printing and attaching a check sheet to the applications, logging fees, preparing daily deposits to the OAGs fiscal division, and communicating with applicants/licensees to resolve incomplete applications Answers multi-line telephones promptly and courteously, provide licensing information to persons inquiring about the

CCLU , PDLU

, or BEALU programs Assists in printing weekly CCLU approval notices and mailing them to licensees Assists in preparing, printing and mailing renewal reminder notices to concealed carry licensees who will expire in 120 days Processes returned CCLU mail by noting any licensees who have moved out-of-state; checking for errors with any addresses and making corrections Monitors CCLU general email box, processing address changes, answering questions, updating licensee information, and responding to requests submitted electronically Scans and indexes applications and other related documents Assists (backup) with submitting fingerprints to KBI for background checks for CCLU , PDLU and BEALU and providing any criminal history responses investigators and/or legal for follow-up and final review As needed (backup), assists in processing incoming new and renewal applications for the PDLU (private detectives, detective agencies, detective firearm permits, and firearm instructors) and BEALU (Bail Enforcement Agents) by opening mail, updating applicant and licensee information in the databases, completing a check sheet for the applications, logging fees received, and preparing the daily deposit to the OAGs fiscal division for those Units Assists (backup) with logging complaints filed against private detectives, detective agencies, or bail enforcement agents and relaying the complaints to investigators and/or legal for any follow-up or final review

ADDITIONAL DUTIES

Additional duties and responsibilities may be added to the position description at any time. The position description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor. Qualifications

MINIMUM QUALIFICATIONS

Graduate from a high school accredited by the Kansas State Board of Education or the appropriate accrediting agency of another state jurisdiction or have obtained the equivalent of a high school education. Formal education in office technology, office administration, or related field(s) may be substituted for work experience, as deemed by the Attorney General to be sufficient qualification to perform the assigned work. A minimum of two (2) years of work experience in a general office, clerical, or administrative role. Excellent attention to detail and outstanding organizational skills Experience in a customer service-oriented work environment. Strong proficiency in MS Office (Word, Excel, Outlook) and Adobe Acrobat.

PREFERRED QUALIFICATIONS

Familiarity with an electronic case or document management system Experience with data entry in a high volume setting Experience analyzing data, reconciling data, and compiling statistical reports Post-Offer, Pre-employment Requirements As a condition of employment, candidate(s) are subject to a pre-employment screening process to include a fingerprint and name-based criminal history records check and reference/background check of past and present employers. The pre-employment screening process will be waived for current OAG personnel who have previously completed the screening requirements. In this position, you would be authorized access to private information to the extent necessary to perform the assigned duties. Employees of the OAG are required to protect against unauthorized access to such information, ensure the security and privacy of such information, and disclose any anticipated threats or hazards to such information. Employees must be cautious not to release this information to the public or other individuals, including but not limited to OAG employees who have not been authorized or who do not have a legitimate organizational, departmental, or business need to know. Any questions regarding releasing such information to another person should be directed to the employees supervisor. State of Kansas Tax Clearance Certificate. The successful applicant (even non-residents) must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website within 10 days of the date the applicant has been offered the employment position . A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact (785) 296-3199. Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.

Recruiter Contact Information Name :

Susan Rash Email :

careers@ag.ks.gov

Phone :

(785) 296-3716 Job Application Process Submit the following documents via email to careers@ag.ks.gov : Cover Letter Resume DD214 (if you are claiming Veterans Preference) How to Claim Veterans Preference Veterans' Preference Eligible ( VPE ): Former military personnel or their spouse that have been verified as a "veteran"; under

K.S.A. 73-201

will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veterans Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference

PLEASE NOTE

: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS . These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.

Victoriano@ks.gov , or can be mailed/delivered in person to:

ATTN :

Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The Office of the Kansas Attorney General is an equal opportunity employer. We recognize and value the uniqueness of each individual person. We believe the best workplaces bring together employees with diverse skill sets, backgrounds, experiences, and viewpoints to achieve common goals. We see this as the best way to realize our Offices mission. We work to ensure all employees are treated fairly and have equal opportunity. We prohibit and strongly condemn discrimination on any basis protected by law. We strive to create and to cultivate a workplace environment where every employee is treated with dignity and respect as a valued member of our team. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter. To view full details and how to apply, please login or create a Job Seeker account