We are seeking a detail-oriented and tech-savvy Legal Support Specialist to join our fast-paced collection agency team. In this role, you will be responsible for ensuring our legal pipeline moves smoothly by prepping, scanning, and auditing digital legal files.

Because our advanced automated system handles much of the data entry for you, your primary focus will be on quality control, speed, and organizing weekly document batches for attorney signatures. This is an excellent position for someone who thrives in a structured, high-volume environment and values accuracy above all else.

Document Scanning & Uploading:

Prepare, scan, and upload short-form legal documents (typically 3-10 pages) into our electronic management system.

Quality Control:

Review auto-populated system metadata (debtor info, account numbers) against the physical scanned documents to ensure 100% accuracy before final submission.

Attorney Batching & Coordination:

Compile, organize, and track files into weekly batches; send them to designated attorneys for signature and follow up to ensure timely completion.

Physical File Management:

Safely archive or shred physical documents in compliance with company security protocols after digital upload.

Cross-Functional Support:

Utilize remaining weekly hours to assist with other administrative agency tasks, such as answering phones, digital filing, or general office support.

Qualifications & Skills Experience:

1-2 years of experience in an administrative, data entry, scanning, or legal clerk role (experience in collections, banking, or a law firm is a major plus).

Tech-Savvy:

High comfort level working with high-speed scanners, Adobe Acrobat/PDF software, and proprietary database systems. Attention to

Detail:

Ability to catch minor discrepancies between printed documents and digital fields quickly.

Organization:

Strong time-management skills to ensure weekly attorney deadlines are consistently met.

Reliability:

Strong attendance record, as this role is vital to keeping our daily operations moving forward. Benefits Health insurance Paid time off (PTO) and paid holidays] 401(k) with company match] Consistent daytime 8-5 schedule with no weekend requirements. Cross-training and internal growth opportunities within the agency.

Job Type:

Full-time Pay:

$25.00 - $30.00 per hour

Benefits:

401(k) matching Flexible spending account Health insurance Health savings account Life insurance Paid time off

Experience:

Clerical:

1 year (Preferred) Document management: 1 year (Preferred) Shift availability: Day Shift (Required)

Work Location:

In person