About Us :

Rupp Pfalzgraf LLC is a full-service law firm located right in the heart of downtown Buffalo that is driven by forward-thinking attorneys who embrace our clients' enterprising spirit. We are committed to excellence in the practice of law, and we value collaborative, human working relationships with people who share our optimism and energy. Our team takes an innovative approach, creatively looking at every challenge from every angle to reveal opportunities for our clients and our employees.

Role Summary:

Rupp Pfalzgraf LLC is seeking an entry-level Legal Support Specialist to join our Buffalo, NY office. The ideal candidate is hard-working, self-motivated, detail-oriented, and thrives in a fast-paced legal environment. In this role, the Legal Support Specialist will support the Firm's day-to-day operations by managing mail processing, matter filing, discovery tracking, and file closing, while providing administrative and reception support to attorneys and staff.

Key Responsibilities:

Process and distribute incoming and outgoing firm mail Provide front-desk reception coverage as needed Support attorneys with administrative and filing projects Coordinate and assist with large-scale copy and document production jobs Perform additional duties as assigned

Qualifications:

High school diploma or equivalent Experience in a professional business setting is preferred. Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. Ability to prioritize tasks and manage time effectively in a fast-paced environment. Strong verbal and written communications skills. Strong organizational skills and attention to detail. Requires minimal supervision and is self-directed.

Work Environment & Physical Requirements:

This is an on-site position based in the firm's Buffalo office. The role involves extended periods of computer work and occasional light lifting of files and materials. Regular attendance during firm business hours is an essential function of the position. The role may require occasional standing, walking, and light lifting (e.g., files or office materials up to approximately 10-20 pounds), with or without reasonable accommodation. Ability to manage multiple tasks and priorities in a dynamic work environment, with or without reasonable accommodation.

Wage Information:

$18.00 - $21.00 per hour depending on experience and skillset.

Benefits:

Our generous benefits package includes paid time off in addition to paid holidays, medical/dental/vision insurance, 401k with Firm contribution, potential for 401 profit sharing, short and long-term disability insurance, employee assistance program, ID protection insurance, group term life insurance, and an opportunity for a year-end bonus based on performance. To apply, please submit your resume to careers@rupppfalzgraf.com. We look forward to reviewing your application and exploring the possibility of having you join our team at Rupp Pfalzgraf. All qualified applicants will be afforded equal employment opportunities without discrimination because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or domestic violence victim status.

Pay:

$18.00 - $21.00 per hour Expected hours: 37.5 per week

Benefits:

Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance

Work Location:

In person