Administrative Assistant II - Institutional Parole - Board of Pardon and Parole - Huntsville (723057)

Organization :

BOARD OF PARDONS & PAROLE

Primary Location :

United States-Texas-HUNTSVILLE Job :

Office and Administrative Support Employee Status :

Regular Schedule :

Full-time Travel No Salary/Salary Range :

$2,938.05 (RET 2.5% Less)

Pay Basis :

Monthly Hazardous duty/

Longevity Pay :

Longevity Pay Training Academy :

No Work Site Visits :

No Study Material :

No Overtime Status :

Non-exempt Job Posting :

May 12, 2026, 12:00:00

AM Closing Date :

May 21, 2026, 11:59:00 PM

JOB SUMMARY

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS A.

Prepares and disseminates information concerning agency programs and services; responds to inquiries regarding rules, regulations, policies, and procedures; and assists in the development of administrative and technical assistance policies and procedures. B. Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; performs complex typing; assists in researching, composing, designing, and editing agency documents; and maintains filing and record keeping systems. C. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access. D. Organizes, assigns, and reviews the work of others; and assists in training and providing technical assistance to others. Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS A.

Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Six months full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Computer operations experience preferred. Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position.

For details see:

http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in problem-solving techniques. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 9. Skill to prepare and maintain accurate records, files, and reports. 10. Skill to plan work in order to meet established guidelines. 11. Skill in the electronic transmission of communications. 12. Skill to organize, assign, and review the work of others. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A.

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile. Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. Questions regarding this posting may be directed to: Angela Grisham

HR-BPP 1022

Veterans Memorial Pkwy Ste, B Huntsville , Texas 77320 PH 9364375548 EMAIL angela.grisham@tdcj.texas.gov Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office Texas State Auditor's Office - Job Descriptions EEO Statement The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.