Legal Secretary/Paralegal Confidential Carlsbad, CA Job Details Full-time 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Paid sick time Qualifications Legal administrative experience Productivity software Digital legal archive Full Job Description We're seeking an experienced Legal Secretary/Legal Assistant to join our collaborative legal team supporting attorneys who represent Common Interest Developments/Homeowners Associations. This is an excellent opportunity for a highly organized professional who enjoys working with attorneys, association clients, and detailed legal and administrative matters. What You'll Do Provide comprehensive administrative and legal support to multiple attorneys handling HOA and community-association matters. Prepare, draft, revise, and proofread correspondence, notices, letters, and other legal and administrative documents. Assist attorneys with matters involving homeowners associations, including association correspondence, governance issues, compliance matters, and enforcement-related documentation. Prepare and maintain documents related to association governing documents, rules, policies, notices, and records. Maintain accurate calendars, deadlines, appointments, meetings, and follow-up items for attorneys and association clients. Organize and maintain electronic and physical client files with exceptional attention to detail. Communicate professionally with association managers, board members, homeowners, attorneys, vendors, and other professional contacts. Coordinate meetings, conference calls, document signings, and other attorney and client activities. Assist attorneys with preparation for HOA meetings, board matters, and other community-association activities. Track correspondence, requests, deadlines, and outstanding matters to ensure timely follow-up. Handle confidential client and legal information with discretion and professionalism. Provide general administrative support to attorneys and the legal team as needed. What We're Looking For Minimum of 3 years of experience as a legal secretary, legal assistant, or similar professional role; experience supporting HOA/community-association attorneys is a plus. Familiarity with California legal procedures, professional correspondence, calendaring, and document management. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication skills. Proficiency with Microsoft Office and legal document management systems. Ability to manage multiple priorities and deadlines while maintaining accuracy. Professional, dependable, proactive, and service-oriented approach. Ability to communicate effectively with attorneys, clients, homeowners, association managers, and board members. Ability to handle confidential and sensitive information appropriately. Familiarity with California HOA/community-association laws and governing documents is a plus. Why You'll Love Working With Us Collaborative, professional, and team-oriented work environment. Opportunity to work closely with attorneys and develop specialized experience in HOA and community-association law. Competitive salary commensurate with experience. Comprehensive benefits, including: 401(k) with employer match Health and dental insurance This is an in-office position and is not remote.

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance

Work Location:

In person