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Administrative - Current Notary Stamp Preferred
Career Insights for Paralegal / Legal Assistant
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Based on California data
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What they do
A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
$76,708 / year median in California
+8% projected growth
Job Description
Your Mission :
Cheerfully meet with clients in-person and support our attorney team with adminstrative and notary services. Accurate and timely printing, scanning, notarizing, and mailing + emailing of estate plans and deeds and precise record-keeping re same. Kind and professional communications with clients to follow-up re same and re scheduling, as needed.Position Detail :
40 hours per week, Monday - Friday typically 4 days a week, 10 hours per day, option to add hours Saturdays. The duties of the position will change as firm needs change, travel in company car to other firm locations should be expected and may occur 4-5 days per week depending on company needs. Pay based on experience. Must be willing and able to become a Notary Public if not already. Legal administrative experience preferred!Administrative-Focused Duties:
o Printing and supporting the preparation of Estate Plans for certain signing locations. o Witness and/or notarize plan signing as appropriate, scan, email, and return all plans to clients same day. o Track all plans and tasks accurately in internal record-keeping system. o Process deeds (to the county and the client) and track them accurately in the internal record-keeping system o Follow-up with clients and other team members to confirm client information and estate plan progress. o Weekly audit of attorney internal record-keeping systems to determine next steps needed for clients and contact clients as appropriate.Key Skills and Competencies:
- Genuinely happy to meet with clients both in person and over the phone.
- Detail oriented and precise in recording and tracking of client matters.
- Commitment to quality and accuracy of work product.
- Excellent organizational skills.
- Dedication to keeping client information confidential.
- Self-management and task prioritization.
- Using technical and analytical skills to problem-solve and troubleshoot situations.
- Positive attitude.
Other Requirements:
- A current Notary commission, or willing to become a Notary Public.
- High school diploma or GED required
- Bachelor's degree preferred or 2 years' experience in administrative support.
- Proficient in Google Suite Documents
- Error-free typing
- Advanced user of Microsoft Office products with an emphasis on Word.
- Must be able to use hands, fingers and wrists, repetitively, using a computer keyboard, telephone, and adding machine.
- Must be able to proficiently read, write and speak clearly in English.